Bodham Parish Council Publication Scheme
FORMALLY ADOPTED ON 2ND MARCH 2009 MINUTE REF: 376/5
This model publication scheme was prepared and approved by the
Information Commissioner. It has been adopted without modification by
BODHAM PARISH COUNCIL without further approval and will be valid until
This publication scheme commits the authority to make information
available to the public as part of its normal business activities. The
information covered is included in the classes of information mentioned
below, where this information is held by the authority. Additional
assistance is provided to the definition of these classes in sector
specific guidance manuals issued by the Information Commissioner.
The scheme commits the authority:
To proactively publish or otherwise make available
as a matter of routine, information, including environmental
information, which is held by the authority and falls within the
To specify the information which is held by the
authority and falls within the classifications below.
To proactively publish or otherwise make available
as a matter of routine, information in line with the statements
contained within this scheme.
To produce and publish the methods by which the
specific information is made routinely available so that it can be
easily identified and accessed by members of the public.
To review and update on a regular basis the
information the authority makes available under this scheme.
To produce a schedule of any fees charged for access
to information which is made proactively available.
To make this publication scheme available to the
Classes of information
Who we are and what we do.
Organisational information, locations and contacts, constitutional and
What we spend and how we spend it.
Financial information relating to projected and actual income and
expenditure, tendering, procurement and contracts.
What our priorities are and how we are doing.
Strategy and performance information, plans, assessments, inspections
How we make decisions.
Policy proposals and decisions. Decision making processes, internal
criteria and procedures, consultations.
Our policies and procedures.
Current written protocols for delivering our functions and
Lists and registers.
Information held in registers required by law and other lists and
registers relating to the functions of the authority.
The services we offer.
Advice and guidance, booklets and leaflets, transactions and media
releases.A description of the services offered.
The classes of information will not generally include:
Information the disclosure of which is prevented by
law, or exempt under the Freedom of Information Act, or is otherwise
properly considered to be protected from disclosure.
Information in draft form.
Information that is no longer readily available as
it is contained in files that have been placed in archive storage,
or is difficult to access for similar reasons.
The method by which information published under this
scheme will be made available
The authority will indicate clearly to the public at the end of this
document what information is covered by this scheme and how it can be
Where it is within the capability of a public authority,
information will be provided on a website. Where it is impracticable to
make information available on a website or when an individual does not
wish to access the information by the website, a public authority will
indicate how information can be obtained by other means and provide it
by those means.
In exceptional circumstances some information may be
available only by viewing in person. Where this manner is specified,
contact details will be provided. An appointment to view the information
will be arranged within a reasonable timescale.
Information will be provided in the language in which it
is held or in such other language that is legally required. Where an
authority is legally required to translate any information, it will do
Obligations under disability and discrimination legislation and any
other legislation to provide information in other forms and formats will
be adhered to when providing information in accordance with this scheme.
Charges which may be made for information published under this scheme
The purpose of this scheme is to make the maximum amount of information
readily available at minimum inconvenience and cost to the public.
Charges made by the authority for routinely published material will be
justified and transparent and kept to a minimum.
Material which is published and accessed on a website
will be provided free of charge.
Charges may be made for information subject to a charging regime
specified by Parliament.
Charges may be made for actual disbursements incurred
Charges may also be made for information provided under
this scheme where they are legally authorised, they are in all the
circumstances, including the general principles of the right of access
to information held by public authorities, justified and are in
accordance with a published schedule or schedules of fees which is
readily available to the public.
If a charge is to be made, confirmation of the payment
due will be given before the information is provided. Payment may be
requested prior to provision of the information.
Information held by a public authority that is not published under this
scheme can be requested in writing, when its provision will be
considered in accordance with the provisions of the Freedom of
INFORMATION COVERED BY THIS SCHEME
MINUTES and AGENDAS OF MEETING: Displayed on notice board and website.
Hard copies available.
ACCOUNTS : Displayed on notice board and available as
hard copies from the Clerk Inspection by appointment Contact 01262
ALLOTMENTS Information available from the Clerk.
REGISTERS OF INTERESTS: Held by North Norfolk District
COUNCILLOR DETAILS: Displayed in Bodham Newsletter and
CHARGES; Hard copies available for Minutes and Accounts
free for one copy. More copies at 10 pence per sheet.
Enquiries for above:
Clerk to Bodham Parish Council
John Stibbons, Langdale, Cromer Road, Gresham. Norwich. NR11 8RB
www.bodhamvillage.co.uk link to parish council information.