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Bodham Parish Council Minutes

Bodham Parish Council.

Minutes of the meeting held by Bodham Parish Council
on Monday 12th November 2018 at Bodham Village Hall.

PRESENT. Cllrs. P. Cubitt, (chairman), W. Beeson, P. Bedell, H. Bruford, J. Cable
County Cllr. S. Aquarone. Four members of the public J. Stibbons (clerk)

The meeting opened at 7.30pm

1. Apologies Cllr. L. Perrott. Dist Cllr. G. Perry-Warnes.
A letter of resignation from Mr John Mack was presented to the meeting.

2. Co-option Mr. Jonathon Cable was co-opted to serve as a member of the parish council.

3. Comments and Questions on the agenda from members of the public.
There were questions on item 10. This application was strongly opposed from the floor.
It was also noted that there was an uneven pavement in Roseacre estate.

4. Declaration of Interest. Cllrs. Bedell and Bruford declared an interest in item 12

5. The Minutes of the meeting held on Monday 8th October 2018 were approved correct by the
members present and signed by the chairman.

6. Matters arising from the minutes. The Gas installation has yet to be resolved but a decision is
likely in the next few days.

7. Any reports from County, District or Parish Councillors.
County Cllr. S. Aquerone.
Mobile Libraries are to be saved.
Childrens services are to be cut by half. All but seven centres will be shut.
Speed awareness signs are to be moved regularly and a schedule will be preduced.
Dist. Cllr. G. Perry-Warnes.
A report was sent but was not received in time for the meeting. Copies were sent to all members and
a copy is attached to these minutes.
Cllr. Bedell – had been contacted to ask if street lights could be provided in Hall Close.
At the planning stage of the development the parish council had been asked if they wished to
provide street lights in Hall Close but the likely costs were too great for the parish council to afford
and it was decided not to go ahead. See Minutes Bodham Parish Council 11th July 2016. (Item 11).

8. Church This item was deleted from the agenda before the meeting.

9. Bus Shelter The contractors are aware of the problem and the shelter will be repositioned.

10. Planning
Appeal PO/17/2115 Erection of detached single storey dwelling at 15, Hart Lane, Bodham.
Should anything extra to the original comments need to be added, written objections should be
sent direct, supplying three copies, to:-
Planning Inspectorate, Temple Key House, 2,The Square, Bristol. BS1 6PN, by 27/11/2018

11. Water on Rectory Road No further progress has been made and the Highways Engineer is to be contacted again. It appears that the pipe under the road is blocked.

12 Financial matters.
The Budget for 2019-2020 was considered.
It was proposed by Cllr. Bruford that the precept for 2019-2020 should remain unchanged at £8000.
This was seconded by Cllr. Bedell and unanimously approved by the members.
The budget was then approved.
Current account Balance at 12/11/2018 £13992
The following outstanding invoice were approve and cheques signed:-
Indigo Waste Services Glass collection £20.40
J. Stibbons Computer update(£69.99) and CCTV sign(£17.96) £87.95
NNDC Dog bins emptying £411.84
It was unanimously agreed to give a donation of £700 to Bodham Playing Field Assn. To help with the high cost of the insurance premium.
It was also unanimously agreed to give a donation of £400 to the Parochial Church Council towards the upkeep of the churchyard.

13. Correspondence Bodham Church request for donation.(See item12 above)

14. Matters for the next agenda. Gas Installation, Bus Shelter

There being no further business the chairman closed the meeting at 8.39pm
The next meeting of Bodham Parish Council will be on Monday 10th December 2018


North Norfolk District Council report November 2018
Cllr. Georgie Perry-Warnes

* North Norfolk District Council has been pioneering an award winning approach to bringing empty homes back into use across the district. Using an ‘enforcement board’, collaborative approach for the last four years the Council has helped to bring hundreds of homes back into use through a wide range of action from working together with owners to support renovations, demolition and re-building to taking enforcement action and undertaking compulsory purchase where owners fail to make positive changes. Currently, less than 1% of North Norfolk’s housing stock is classed as being empty which is below the national average. In the last twelve months, North Norfolk District Council has reduced the number of empty properties by 20% from 603 to 482.

* The second North Norfolk Business Awards are now open for entries – and businesses across the district are being encouraged to put themselves forward to win one of the prestigious titles. The 2019 awards (#NNBA19) are being organised and hosted by North Norfolk District Council. The 2018 awards, which were held back in February, saw scores of entries, and it is expected that the competition will be even stronger this time. Following feedback, the number of categories has been increased to eight with the introduction of a Small Business award. It means that businesses of all sizes and in all sectors should be able to find a suitable category to enter. The awards are free to enter. Judging will take place early in 2019. Once the shortlists have been drawn up, the awards night will be held at Gresham’s School, Holt, in February, where the eight winners will be unveiled. The full list
Page 573

of categories is Agriculture, Horticulture & Countryside; Business Growth; Environment; Innovation; New Business; Small Business; Tourism & Hospitality; and Young People & Skills. To enter, please visit www.north-norfolk.gov.uk/nnba

* North Norfolk District Council (NNDC) has announced that the latest Big Society Volunteer Awards will take place at Sheringham Little Theatre on 29th November. Nominations for the awards are up by a third from last year and the judging panel has some tough decisions to make. The nominations will be whittled down to three finalists in each of the seven categories. NNDC would like to thank everyone who has taken part in the nomination process.

* North Norfolk District Council (NNDC) has launched its Holt Country Park photography competition. Each month over the coming year, the council is accepting entries of your photos of the park. The photos must have been taken in the month immediately preceding submission. Each monthly winner will collect a small prize. At the end of the 12 months, the winning photographs will be used in a Holt Country Park 2020 calendar. You don’t have to have the best equipment to win – just the photograph which the judges like the most! You can submit your images online by using #HCPhotoComp on Twitter or Instagram, or send them to countryside@north-norfolk.gov.uk For competition rules, visit www.north-norfolk.gov.uk/news/2018/holt-country-park-photography-competiton/ Follow Holt Country Park on Facebook at www.facebook.com/events/1756767917691832/

* Universal credit arrived in Cromer Jobcentre Plus from October. Once fully rolled out, universal credit will reach half of all children in the UK. In North Norfolk, there are 5,800 families claiming tax credits (that includes 9,500 children), so a similar number of families are likely to be claiming universal credit eventually. The End Child Poverty coalition produces annual local child poverty statistics. In North Norfolk, 4,357 children, or 26% of all children, are living in poverty

* Holt Country Park will be hosting a Christmas trail through the woods. Children and families are invited to come along on December 19 and 20 to meet Father Christmas and his farm animals, a small toy will be given to every child. In addition to meeting Father Christmas, children will also learn how animals are traditionally used in woodland management to help increase wildlife species. There will be two opportunities to meet Father Christmas each day between 10am – 12pm and 1pm – 3pm. Tickets cost £5 per child (parents must accompany children throughout) and can be pre-booked along with parking spaces (£1) at our online booking site accessed via NNDC’s website.

* North Norfolk District Council (NNDC) has boosted the number of litter pickers available along the coast following the huge popularity and success of the #2minutebeachclean campaign. NNDC has received enquiries from larger groups keen to join in the campaign. NNDC provides thick plastic bin bags with hoops and will collect the rubbish the groups find at the beach. It means that more people can use the beach-cleaning equipment, which has been available for smaller groups for some time to help keep the district’s beaches (six of them being Blue Flag beaches) rubbish-free. The #2minutebeachclean has been a popular activity for many along the North Norfolk coast since they were introduced in 2017. To request the hire of the equipmente call 01263 513811 or email cleansing@north-norfolk.gov.uk
Bodham Parish Council.
Minutes of the meeting held by Bodham Parish Council
on Monday 8th October 2018 at Bodham Village Hall.

PRESENT. Cllrs. P. Cubitt, (chairman), P. Bedell, L. Perrott. H. Bruford,
Two members of the public J. Stibbons (clerk)

The meeting opened at 7.30pm

1. Apologies Cllr. W. Beeson, County Cllr. S. Aquarone, Dist. Cllr. G. Perry-Warnes

2. There were no comments or questions on the agenda.

3. There were no declarations of interest.

4. To approve the minutes of the meeting held on Monday 10th September 2018
It was resolved that the minutes of the meeting held on Monday 10th September 2018 be approved. The chairman then signed the minutes.

5. Matters arising from the minutes.
The owners of the Old Post Office are to be contacted to ask if the post box can be relocated. It was suggested that it could be placed at the village hall.
It was reported that the speed awareness cameras have been moved.
The clerk has written to the new occupier of No2 Cromer Road to ask for the hedge overhanging the footpath to be cut.
A sign is to be purchased and placed in the Marlpit Lane warning that a CCTV camera may be in operation in an attempt to discourage “fly tipping.”

6. Any reports from County, District or Parish Councillors.
A written report from Dist. Cllr. G. Perry-Warnes was circulated to the members before the meeting.
A copy of the report is attached to these minutes.

7. Bus Shelter
A parishioner has written to the council concerning the small bus shelter. The back is in clear plastic – which is already cracked - and the rear panel should have been green not clear. The shelter also needs moving back nearer to the garden wall.
Youngs and Highways are discussing improvements.
The clerk reported that the two bus shelters have been included on the insurance policy. There will be no extra cost until renewal when there will be an increase of £59.41. The two shelters are valued at £11,000

8. Gas installation A satisfactory agreement is still being negotiated by the Property manager appointed by the solicitors.

9. Village Gates.
A quotation of £200-250 was received from Highways for a notice to be attached to the village gates on the Holt end of the main road reading “BODHAM Please drive carefully”.
It was unanimously agreed that two signs should be ordered, one for each gate.

10. Water on Rectory Road This item will be discussed at the next meeting when more information should be available.

11. Planning PF/18/1412 Erecton of single storey and two storey rear extension at
6, Cromer Road . This application has been reinstated.
The parish council had no objection to this application..

12. Financial matters.
Current account Balance at 8/10/2018 £16994.75
A cheque was signed for the outstanding invoice from T.T.Jones Electrical Ltd. of £2888.66.for Street light maintenance and replacement of eleven updated lights.
This expenditure was approved at the parish council meeting held on 10th September 2018.

13 Correspondence
* Royal Mail scam. Notice placed on notice board.
* Centenary of WW1 Armistice – Flanders poppy seeds were distributed to members to be planted as a continual remembrance.

14 Matters for the next agenda. Budgets, Donations, Church.

There being no further business the chairman closed the meeting at 8.01pm.
 
Bodham Parish Council.
Minutes of the meeting held by Bodham Parish Council
on Monday 10th September 2018 at Bodham Village Hall.

PRESENT. Cllrs. P. Cubitt, (chairman), P. Bedell, L. Perrott. H. Bruford, J. Stibbons (clerk)

The meeting opened at 7.30pm

1. Apologies Cllr. W. Beeson, County Cllr. S. Aquarone, Dist. Cllr. G. Perry-Warnes

2. There were no comments or questions on the agenda.

3. There were no declarations of interest.

4. To approve the minutes of the meeting held on Monday 9th July 2018
It was proposed, seconded and resolved that the minutes of the meeting held on Monday 9th July 2018 be approved. The chairman then signed the minutes.

5. Matters arising from the minutes.
Post Box. It was noted that for the relocation of the post box to take place the request should come from the owner of the property.

6. Reports
Written reports from County and District Councillors were circulated to council members before the meeting and copies are attached to these minutes.

Parish Councillors reports.
* The speed awareness sign is now in place.
* The Sixteen new houses will be completed by the end of September.
* The new bus shelter near the school is excellent but the other shelter extends too far into the road. Buses cannot pull in. Youngs have been contacted to speak with Sanders to try and find a satisfactory solution.
* The gate to the car park has been repaired at a cost of £95

7. Street Lights. It was proposed by Cllr. Bruford that the quotation from T.T. Jones to supply and install eleven complete lantern and socket sets at £195+VAT each be accepted.
This was seconded by Cllr. Bedell and approved by the members.

8. Fly Tipping. A sign is to be erected in the Marl Pits lane warning that a surveillance camera is in place.

9. Lorry traffic through village. There was nothing the Parish Council could do about lorries coming through the village. Alternative routes were in place but these were only for traffic supplying the Solar Farm while it was under construction.

10. Victory Housing. It was noted that No,2 Cromer Road had been sold. A letter is to be sent to the new owner asking for the trees over the footpath to be trimmed.

11. Gas installation There were ongoing discussions with solicitors and land agents to fix a satisfactory price.

12. Village Gates. The gateways on the Holt side of the village need to have a sign saying “BODHAM Please reduce your speed”. Highways will be contacted.

13. Water on Rectory Road There was no further information on this item.

14. Planning
PF/18/1411 Alterations to south/west elevations and conversion of offices and kitchen to car showroom/reception and re-location of toilet facilities Crayford And Abbs, Weydourne Rd,
PF/18/1412 Erection of single and two storey extension. 6, Cromer Road, Bodham.
PF/18/1413 Construction of flat roof installation with two roof lanterns over existing closed courtyard.. Brick Cottage The Street, Bodham.

The Parish Council had no objections to any of these applications.

15. Financial matters.
Current account Balance at 10/09/2018 £13800.49
To review the following outstanding invoices and approve payment.
0.00 Sharprint Printer service £303.08
J. Stibbons Salary and expenses £566.37
HMRC PAYE £116.40

16 Correspondence Holt Community First Response. To make the parish council aware that the defibrillator would need replacing in a few years time and necessary provisions should be made in future budgets.

17 There were no matters for information or the next agenda.

There being no further business the chairman closed the meeting at 8.37pm
The next meeting of Bodham Parish Council will be on Monday 8th October 2018
 
Bodham Parish Council.

Minutes of the meeting held by Bodham Parish Council
on Monday 9th July 2018 at Bodham Village Hall.

PRESENT. Cllrs. P. Bedell, (chairman), L. Perrott. H. Bruford, M Godfrey.
One member of the public J. Stibbons (clerk)

The meeting opened at 7.30pm

As the Chairman and Vice Chairman were not present it was proposed by Cllr. Perrott that Cllr. Bedell should take the chair. This was seconded by Cllr. Bruford and approved

1. Apologies
Cllrs.P. Cubitt,W. Beeson, J. Mack Cnty. Cllr. S. Aquarone, Dist Cllr. G. Perry-Warnes

2. Comments and Questions on the agenda from members of the public.
It was pointed out that the letter box at the old Post office now has no right of way, could it be moved to a more central location?

There is no further information on the proposed wooden fence at the car park.

After comments regarding the funding of the village gates it was pointed out that they were installed as a road safety measure.

3. To receive declarations of interest There were no declarations of interest.

4. To approve the minutes of the meeting held on Monday 11th June 2018
It was proposed, seconded and resolved that the minutes be approved and Cllr. P. Bedell signed the minutes as Chairman.

5. Matters arising from the minutes.
Item 6.One property destined for affordable housing has been sold on the open market.
The hedges on the footpath from the village hall to the playing field have become badly overgrown once more and need cutting back. Letters asking for this to be done are to be delivered to all the properties concerned.

6. Any reports from County, District or Parish Councillors.
Written reports from County and District councillors were sent to the Parish Council members before the meeting and are attached to these minutes.

7. Street Lights. The Annual visual inspection of street lights by T.T. Jones reported that replacement parts of many of the existing lights will not be possible as they are no longer available.
It was agreed to ask T.T. Jones for a quotation for replacing all the lights affected.

8. Fly Tipping. The legal position regarding the use of cameras to deter fly tipping was not readily available. It was decided to place a notice saying CCTV was in operation near the Marl Pits

9. Gas Installation at Playing field There is no further information at this stage.

10. Tidying of Verges. The members thanked Mr. Harmer for cutting the verges.

11. Water on Rectory Road A further report has been sent to NCC highways and a site visit requested. Cllr. Beeson has agreed to meet with a highways engineer at the site.

12. Planning
PF/18/1098 Side extension to light industrial unit, Hill House Farm.
PF/18/2018 Erection of pair of detached light industrial units, Gypsies Lane.
PU/18/1115 Prior approval for change of use from storage to dwelling house.

The Parish Council had no objections to any of these applications.


13. Financial matters.
Current account Balance at 9/07/2018 £15522.70
The following outstanding invoices and approve for payment.
T.T. Jones Street lighting £170.66
F. Harmer Trimming/general maintenance £65

14 Correspondence
North Norfolk local plan Noted
Horsey Three Acceptance of application for a development consent order. Noted

15 Matters for information only or the next agenda.
It was agreed that no meeting would be held in August.

The next meeting of Bodham Parish Council will be on 10th September 2018.

There being no further business the chairman closed the meeting at 8.43pm.
BODHAM PARISH COUNCIL
Draft Minutes of the meeting held by Bodham Parish Council held at 7.30pm on Monday 11th June 2018 at Bodham Village Hall

Present: Cllr. P. Cubitt (Chairman), Cllr. W. Beeson (Vice Chairman), Cllr. H. Bruford, Cllr.J. Mack, Cllr.M. Godfrey

In Attendance: Cllr. S. Aquarone Mrs. S. Hayden CiLCA (Locum Clerk)
Two members of the public

The Meeting was opened at 7.30pm by the Chairman

1. Apologies
Cllr. P. Bedell, Cllr. L. Perrott, District Cllr. G. Perry-Warnes

2. Comments and Questions on the Agenda from members of the public
None

3. To receive declarations of interest
Cllr. H. Bruford declared an interest in item 7 as a member of the Playing Field Committee

4. To approve the minutes of the meeting held on Monday 14th May 2018
It was proposed, seconded and resolved that the minutes be approved and Cllr. W Beeson signed the minutes as Chairman of that meeting.

5. Matters Arising from that Meeting
None

6. Any Reports from County, District or Parish Councillors
County Cllr. Aquarone read out his Report, a copy of which is annexed to these minutes. He also updated the Parish Council on the situation regarding mobile libraries. Any cuts would be discussed later in the year.
Cty. Cllr. Aquarone then left the meeting with one member of the public.

The Chairman read out a Report from District Cllr. Perry-Warnes, a copy of which is annexed to these minutes.

Parish Councillors: It had been noted that one of the affordable housing properties was for sale and the reason has been asked for from the Housing Association, as it had been expected that it would be available for rent. There was a large Leylandii hedge that also needed attention before any sale. Overgrown hedges and footpaths were discussed. A resident had kindly been trimming hedges and pathways. It was noted that a complaint had been received from a resident about nuisance footballs and that letters had been received from NNDC by some residents about rat infestation in the village.

7. Vehicle Activated Sign (Update)
The design had been approved and should be installed in the next few weeks

8. Fly Tipping (Trail Camera at Marl Pit)
The trail camera had been taken down. There had been an incidence of fly tipping of garden waste. This was discussed and the Clerk would be asked to check regulations regarding CCTV.

9. Gas Installation at Playing Field (Update)
The Parish Council had asked for £500 for a wayleave agreement to use the Field, but had been offered £1000 over 60 years. The Chairman was waiting to hear from a land agent with an average price that could be expected to be paid.

10. Milestone Repairs (Request for Financial Help)
The Parish Council had been asked to donate £95 towards the cost of renovating the second milestone. This was discussed and it was proposed, seconded and resolved that £95 be donated.

11. Financial Matters
The Locum Clerk read out the following:
Current account balance at 11.6.19 £15,504.87
Payments for approval: P. Bedell - car park fencing - £470.00
J. Stibbons – salary and expenses - £611.19
HMRC - PAYE - £116.40
The payments were approved

12. Correspondence
Merchant Navy Day – Fly the Red ensign

13. Matters for Information Only or Next Agenda
The street lights had been repaired/replaced
Next Agenda: To discuss tidying of verges, etc. in village, update on gas installation, fly tipping at Marl Pit, Water on Rectory Road (Clerk to be asked to chase NCC)-

There being no further business the meeting closed at 8.15pm and the approved cheques were signed
 
Bodham Parish Council.

Minutes of the meeting held by Bodham Parish Council
on Monday 14th May 2018 at Bodham Village Hall.

PRESENT. Cllrs.W. Beeson (chairman), P. Bedell, L. Perrott. M. Godfrey, H. Bruford.
J. Stibbons (clerk)

The meeting opened at 7.30pm

1. Election of Chairman for the coming year. It was proposed by H. Bruford that P. Cubitt should continue as chairman. This was seconded by L. Perrott and approved.
It was proposed by P. Bedell that W. Beeson should be vice-chairman, this was seconded by M. Godfrey and approved.

2. Apologies Cllr.P. Cubitt County Cllr.S. Aquarone. Dist. Cllr G. Perry-Warnes

3. There were no declarations of interest

4. The minutes of the Parish Council meeting held on Monday 9th April 2018 having
been previously circulated, it was proposed by cllr.Bedell that they be approved. This was seconded by cllr. Perrott and carried. The chairman then signed the minutes.

5. Matters arising. On going enquiries are being made to try and solve the problem of
flooding in Church Road. The water still appears to be coming off the fields. Pictures have been taken and sent to County Cllr. Aquarone.

6. Reports. A report from Dist Cllr. Perry-Warnes, having been sent to all members
was noted.  Cllr. Bedell reported that there had been cases of vandalism in the parish. The police are aware. Cllr Bedell also reported that the corner of the car park needs to be fenced as there is a very real danger of accidents by tripping. A quote for repairs of £470 had been obtained and it was agreed to go ahead with the repairs although it was not an agenda item as any delay would cause a danger to the public.

7. Gas installation. Hayes and Storr have been consulted. Further discussion will take
place before a decision is made.

8. Risk Management An updated risk management was presented to the meeting. It
was proposed by Cllr. Bedell that this be formally adopted. This was seconded by the
chairman and carried.

9. Revised Standing Orders The standing orders were due for revision to include the
appointment of a Data Protection Officer,(DPO) The new regulations have been revised and smaller parish councils do not now need to appoint a DPO.

10. General Data Protection Regulations. The terms of reference for the Bodham Data Protection committee was discussed. It was proposed by Cllr. Bedell that these terms of reference should be adopted by the parish council. This was seconded by Cllr. Perrott and carried.

11. Finance.
Audit The Certificate of Exemption was approved by the members and signed by the
chairman and Responsible Financial Officer.
The Annual Governance statement was agreed by the meeting and signed by the
chairman.
The accounting statement was reviewed by the committee and approved. The chairman signed the accounting statement.

Current account balance at 14th May 2018 was £12348.00

The following invoices were approved for payment and cheques signed:-
No.479 T.T.Jones Street lights £165.22
No.480 J. Bishop Internal auditor £30
No.481 Zurich Municipal Insurance £492.96

12. Correspondence. A request for financial help in restoring the second milestone.
This item to be discussed further at the next meeting.

13. Matters for information or the next agenda
It was reported that there was blue water in the verge at the bottom of Weybourne Road.

There being no further business the chairman closed the meeting at 8.38pm.
Bodham Parish Council.

Minutes of the meeting held by Bodham Parish Council on Monday 9th April 2018 at Bodham Village Hall.

PRESENT. Cllrs.P. Cubitt,(chairman), W. Beeson, P. Bedell, L. Perrott. County Cllr.S. Aquarone. J. Stibbons (clerk)

The meeting opened at 7.30pm

1. Apologies Cllr.J. Mack, M. Godfrey, H. Bruford. Dist. Cllr G. Perry-Warnes

2. There were no members of the public present.

3. There were no declarations of interest

4. The minutes of the meeting held on Monday 12th March 2018 having been
previously circulated, were approved by the members present and signed by the chairman.

5. There were no Matters arising from the minutes.

6. Reports. County Councillor S. Aquarone.
The district council are holding a consultation to discuss funding for special education
needs.
There is now a web site named FIXMYSTREET where potholes can be reported to
highways. A picture of the problem should be attached.
There is still a drainage problem at the Hart Lane / Church Road junction. The run off
water causing the problem is the responsibility of the land owner.

7. A quotation of £3600 has been received for the supply of a SAM2 portable “read
your speed” sign. The parish council agreed to order the equipment, which will be insured by the parish council. The cost will be met by a grant arranged by Dist Cllr. Aquarone.
The sign will be moved to various locations along the A148 between the roundabout at Holt and Pretty Corner.

8. Planning.
Ref. PF/18/0183 One, Glaven River Barn. Erection of detached garage and outbuilding.
The parish council do not object to the garage but the larger steel barn, which is in effect an industrial building is out of keeping with the surrounding property.

Ref.PF/18/0562 Erection of single storey front and rear extensions at No. 13 Roseacre.
The parish council had no objection to this application.

9. Proposed gas installation at the playing field It was agreed that it would probably be beneficial to have a tenancy agreement rather that sell the land outright. The chairman is to approach Hayes and Storr to investigate the legal requirements of such an arrangement.

10. Finance. Current account balance at 9th April 2018 was £12348.00
The following invoices were approved for payment and cheques signed:-
475 NALC Subscription £128.43
476 Environment agency Drainage rates £18.41
477 Norfolk a2z Web maintenance £160
478 Indigo Waste Glass collection £20.40

11. Correspondence.
NNDC New ward Boundaries. Bodham will now be included in a larger ward to be called the Gresham ward.
A request for financial support from Age UK. This to be considered in November.

12. Matters for information or the next agenda
It was agreed that the Annual Parish Meeting on 14th May 2018 should start at 7pm to be followed by the Parish Council AGM at approximately 7.30pm

There being no further business the chairman closed the meeting at 8.16pm.
DRAFT Minutes of the meeting held by Bodham Parish Council on Monday 12th March 2018 at Bodham Village Hall.

PRESENT. Cllrs.P. Cubitt,(chairman), W. Beeson, P. Bedell, H. Bruford. L. Perrott.
and one member of the public. J. Stibbons (clerk)

The meeting opened at 7.30pm

1. Apologies Cllr.J. Mack, County Cllr.S. Aquarone, Dist.Cllr.G. Perry-Warnes.

2. Comments and Questions from members of the public.
It was noted that uncontrolled dogs are causing a nuisance and leaving a mess on on the alltoments

3. There were no declarations of interest

4. The minutes of the meeting held on Monday 8th January 2018 having been
previously circulated, were approved by the members present and signed by the chairman.

5. There were no Matters arising from the minutes.

6. Reports. County Councillor S. Aquarone.
Budget The council budget for the year 2018/19 was passed last month, planned cuts of £500,000 to bus subsidies and £400,000 to road gritting were reversed by Norfolk County Council following pressure  The cuts of mobile libraries were not planned until next financial year, so we will continue to fight for this issue. 
Mobile phone signal The County Council has commissioned surveying of signal on all networks across Norfolk but on main roads, B road and tourist hot spots only. For we rural folk, they have agreed to procure, in the tender that had gone out, that the winning provider supply kits to communities to help fill in the gaps. Our volunteers for the phone project are poised to receive next steps from this, which will feed into the Council's very similar plan to mine, to use its buildings to add small cell transmitters. For the gaps that still remain, we will recommend the variety of ideas that continue to come in for alternative small-cell sites. 

Dist.Cllr. Perry-Warnes. A written report was circulated to all memebrs before the meeting and is attached at the end of these minutes.

7. Vehicle Activated Sign (VAS) The application was being processed

8. Planning. Ref.PF/18/0290 The parish council had no objection to this application.

9. Revised Standing Orders and Risk Management. The draft proposals were being
studied by the members and a formal proposition would br taken at the May meeting.

10. Weybourne Road. Concern has been expressed regarding the speed and excessive use of Weybourne Road. After discussion it was decided that nothing more could be done to solve the problem at present.

11. Finance. Current account balance at 12th March 2018 was £13069.45
Copies of the current financial situation for the year were circulated to members.
The following invoices were approved for payment:-
J. Stibbons Salary and expenses £552.68
HMRC PAYE £116.40

12. Correspondence. None

13. Matters for information or the next agenda The first houses on the new development will be ready for occupation by the beginning of August.
Provision is in hand for the supply and erection of the two bus shelters.

There being no further business the chairman closed the meeting at 8.51pm.

Report from Dist. Cllr. Georgie Perry-Warnes
The 2018/19 budget was approved at full council on February 21. An increase of 3.8% in council tax was included. This is a modest increase of £4.95 for a Band D property. The budget will leave the council with a surplus of £843,441, which will go into an ‘Invest to Save’ reserve. £400,000 has been allocated to environmental improvements and regeneration initiatives in the market towns of Fakenham, Holt, North Walsham and Stalham.
Changes have been made to farm subsidy whereby landowners will not now be funded by the tax payer to provide permissive walk ways. Instead wild and plant life  bio-diversity initiatives will receive the funding. The public will have reduced access to the countryside. If you feel strongly about this, please write to Defra and sign the online petitions.

 Following the election of Cllr. John Lee as leader of the Conservative Group, Tom Fitzpatrick stepped down as leader of NNDC at Full Council. The Conservative Group remain the largest group and Cllr. John Lee was then elected leader of NNDC. The Conservative Group do not have an overall majority (Conservative: 22; Lib Dem: 18; Independent Group: 8).

A new Cabinet has been announced. Four portfolio holders have left the Cabinet (Judy Oliver, Annie Claussen-Reynolds, Maggie Prior, Tom Fitzpatrick), and one new appointment was made (Hilary Cox).

An extra method for paying at North Norfolk District Council car parks has been introduced. As well as the standard cash and card payments, drivers can now use their mobile devices to pay. Detailed instructions will be posted on the tariff boards in all car parks across the district. There are various routes to access the system, including an app, a QR code and by text message.
Minutes of the meeting held by Bodham Parish Council
on Monday 8th January 2018 at Bodham Village Hall.

PRESENT. Cllrs.P. Cubitt,(chairman).J. Mack W. Beeson, P. Bedell, H. Bruford. L. Perrott. County Cllr. S. Aquarone, and two members of the public. J. Stibbons (clerk)

The meeting opened at 7.33pm

1. Apologies Cllr. M. Godfrey. Dist.Cllr.G. Perry-Warnes. PCSO Clarke.

2. Co-option of new member. Mr. L. Perrott,having indicated that he was willing to serve
as a councillor, was duly co-opted to fill the recent vacancy, there being no other
candidates wishing to serve. He then signed the necessary acceptance of office.

3. Comments and Questions on the agenda from members of the public.
It was commented that many residents were unhappy regarding the planning application at No.15, Hart Lane. It was also noted that there was a problem with dogs fouling near Sayer Court.

4. There were no declarations of interest

5. The minutes of the meeting held on Monday 11th December 2017 having been
previously circulated, it was proposed by Cllr. Bedell that they be accepted as an accurate record. This was seconded by Cllr. Bruford and approved.
The chairman then signed the minutes

6. Matters arising from the minutes. There is still no reply from NNDC regarding who is responsible for the village car park.

7. Reports. Cllr. Mack reported that the road-side drains were blocked opposite “The
Pightle” on the Lower Bodham road.

County Cllr. Aquarone will follow up this flooding problem with highways.
He also reported that County Councillors allowances were to be increased and back-dated to May 2017. This increase was not approved by all of the members.
The provision of a Vehicle Activated Sign (VAS) was being progressed and Bodham was to be included in the group of parishes sharing the sign.

There was a written report from Dist.Cllr. Perry-Warnes which is attached to these minutes.

8. Planning. Ref PO/17/2115 15, Hart Lane.
The Parish Council objects to this application because the small plot is unsuitable for the size of the proposed development. The extra traffic which will be generated in this small residential road, especially any vehicles parked outside this property, will restrict access for essential services to the Roseacre estate.

9. General Data Protection Regulations. A copy of Standing Orders and Risk
Management are to be sent to all councillors by e-mail. These may need to be revised to comply with the new regulations. A final wording of the regulations should be available in a few weeks time.

10. Finance. Current account balance at 8th January 2018 was £12769.88
A payment for T.T.Jones (street lighting maintenance) of £635.64 was approved.
It was decided not to renew the subscription to the CPRE.

11. February meeting. It was decided not to hold a meeting in February. The next meeting of Bodham parish council will be on Monday 12th March.

12. Correspondence. Letters of thanks for donations were received from the Parochial Church Council and the Playing Field committee.

There being no further business the chairman closed the meeting at 8.51pm.

Written report from District Cllr. Georgie Perry-Warnes (see item 7)
On New Year’s Day environment officers were contacted about the death of a dog having eaten a dead fish on the beach at Cley. Council Officers continue to liaise with officers from both CEFAS and the Environment Agency.
The inaugural North Norfolk District Council Business Awards have been launched – and businesses across the district are being encouraged to put themselves forward to win one of the prestigious titles. The awards (#NNBA18) are open to businesses of all sizes and across all sectors. The aim is to promote and celebrate the vibrant business community across North Norfolk, and to unearth some hidden gems during the process. There are seven categories: Agricultural, Business Growth, Business Development & Innovation, Environmental, New Businesses, Tourism & Hospitality, and Young People & Skills.
Entries can be submitted until January 15, with the shortlisted businesses invited to an awards ceremony at Gresham’s School on February 15. To enter the North Norfolk District Council Business Awards, visit www.north-norfolk.gov.uk/businessawards/index.html
A garden attached to a historic chapel has been handed the annual Environment Award by North Norfolk District Council. The award was won by the St Seraphim’s Quiet Garden at Walsingham, which is next to the St Seraphim’s Orthodox Chapel. The garden reclaimed a long-derelict parcel of land and turned it into a tranquil garden where residents and visitors can go for quiet and contemplation. A total of four nominations were received for this year’s award which were judged by a small panel. The St Seraphim’s Quiet Garden was unanimously chosen as this year’s winner as a good example of an environmentally sustainable project worthy of the award.
Norfolk’s One Public Estate partnership, which brings together Norfolk County Council, district councils, several NHS bodies and the Police, has been allocated £210,000 by the Cabinet Office Government Property Unit and the Local Government Association (LGA). The One Public Estate programme aims to maximise the use of buildings and land owned by the public sector, making assets work as hard as possible for taxpayers. This is achieved by the partners developing joint projects to share buildings, transform services, reduce running costs, and release surplus and under-used land for development. Land or buildings no longer needed can potentially be sold, which will eliminate unnecessary running costs and free up space for new homes and employment opportunities within the county.
Would you pay more council tax to help fund policing in Norfolk next year? The PCC’s 2018/19 police budget and council tax consultation has recently been launched, and the Police and Crime Commissioner, Lorne Green, would be very grateful to hear your views. You can have your say by taking the online survey at www.norfolk-pcc.gov.uk.  You can also share your views by telephone on 01953 424455, by email to: TellLorne@norfolk.pnn.police.uk, or by writing to the PCC at OPCCN, Jubilee House,Building 8, Falconers Chase, Wymondham, NR18 0WW. 
Minutes of the meeting held by Bodham Parish Council
on Monday 11th December 2017 at Bodham Village Hall.

PRESENT. Cllrs. P. Cubitt,(chairman). W. Beeson, P. Bedell, H. Bruford.
and nine members of the public. J. Stibbons (clerk)

The meeting opened at 7.33pm

1. Apologies Cllrs.J. Mack M. Godfrey. County Cllr. S. Aquarone
Dist. Cllr.G. Perry-Warnes. PCSO Clarke. And a letter of resignation from Mrs. S. Fulluck.

2. Comments and Questions on the agenda from members of the public.
Bus shelter A148.Various proposals were put forward and discussed for the siting of the new bus shelter on the North side of the A148. It was generally agreed that the best site was at the existing bus stop. The main problem with this is visability. The speed at which the buses approach does not give time for either the waiting passengers to signal the bus or for the bus driver to see any passengers waiting.

3. There were no declarations of interest

4. The minutes of the meeting held on Monday 13th November 2017 having been
previously circulated, were approved as correct by the meeting and signed by the chairman.

5. There were no matters arising from the minutes.

6. Written reports from Police, County or District Councillors were read to the meeting.
Summaries of each report. (The full reports are attached at the end of these minutes.)

County Cllr S. Aquarone County Council detail of proposals to reduce spending by £100m while ‘visible’ services will be preserved, the cuts will fall heaviest on less visible services, i.e. adult social services. I am now concerned that the Council may be failing to meet its statutory obligations and, moreover, that people are suffering as a result.
The County Council will soon be commissioning a survey of Mobile Telephone signals on all networks on Main and B roads in Norfolk. Kits could be supplied to fill any gaps found.
SAM2 kit to address speeding issues along the A148:no firm decision has as yet been made.
Dist Cllr. G. Perry-Warnes.  Every town with car parks run by North Norfolk has chosen two days of free parking in the run up to Christmas.
A sports and activities project designed to provide exercise opportunities to isolated
individuals and communities in North Norfolk has been named the best of its kind in
Norfolk.
The inaugural North Norfolk District Council Business Awards have been launched
to encourage and promote businesses across the district.
Holt Country Park will be the venue for a series of Medieval Christmas trails for children on the last weekend of the school term.
PCSO Clarke. There have been six calls to Police with no crimes committed


7. Planning.  There were no planning applications received

8. Car Park. There has been no further information from NNDC to date.
Cllr. Perry-Warnes is following up the enquiry on behalf of the Parish Council.

9. General Data Protection Regulations. The implications of the General Data Protection Regulations (GDPR) which come into force during May 2018 were outlined. The council policy for implementation of the GDPR will be discussed at a later meeting.

10. Financial matters.
Current account Balance at 11th November 2017 was £14594.41
The following outstanding invoices were approve and cheques signed.
Jones Electrical Street lights £1066.32
J. Stibbons Salary and expenses £587.66
HMRC PAYE £116.42

11 Correspondence
A letter of thanks from the PCC for the recent donation

12. Matters for information only or the next agenda.
To review the Parish Councils Risk Assesment and Standing Orders to comply with the General Data Protection Regulations (2018).

There being no further business the chairman closed the meeting at 8.37pm

The next Bodham parish council meeting will be held on Monday 8th January 2018
DRAFT Minutes of the meeting held by Bodham Parish Council on Monday 13th November 2017 at Bodham Village Hall.

PRESENT. Cllrs. P. Cubitt,(chairman). P. Bedell,H. Bruford M. Godfrey. S. Fulluck. J. Mack County Cllr. S. Aquarone and seven members of the public. J. Stibbons (clerk)

The meeting opened at 7.33pm

1. Apologies Cllrs. W. Beeson,

2. Comments and Questions on the agenda from members of the public.
Q. Item 8 Bus stop position- It was asked what type of bus shelter would be installed on the north
side of the A148. This bus stop was also causing difficulty for the residents living at this point as
the buses turn in at a fairly high speed and due to the hedge they are not visible.
R. The bus shelter was being provided by Broadland Housing and no decisionsa had been taken so far. Further discussion was needed.
Q. item 10 Car parking – It was asked when and why the decision had been made to close the car
park.
R. On several occasions, when the Village Hall was booked, there were no spaces available
for the visitors to the hall to park their cars. At the parish council meeting on 10th July 2017 it was
decided to restrict parking if this situation continued. As there was no improvement the decision
was taken at the meeting on 11th September 2017 (item 10 in the minutes) to lock the gates.
Q. Item 12 Finances – The playing field insurance had risen to £1797 and pest control was £705.
Would the parish council help with what is becoming a critical situation. This will be discussed
further in item 10.

3. There were no declarations of interest

6. Reports. County Cllr. Steffan Aquarone.- The County Council met in full last month
Public Sector pay, the Council will now call upon the Government to fully fund the increases in public sector pay that may result from the 1% pay cap being lifted. If it does not then the County Council will face an even bigger gap in its budget.  

The expectation that central government will withdraw all funding from local authorities by 2022
The proposed cut of £200k from next year onwards is more than 40% of the total budget of the mobile libraries service and will radically reduce its ability to deliver. I undertake to fight this matter hard - not least because I believe there is a huge opportunity to innovate and fundamentally upgrade the role of mobilelibraries to being mobile service points, able to provide access to a wide range of County Council services and even save money elsewhere.

Police A written report. There were 28 calls to the police since your last meeting,13 of these were from the same location. Of the remaining 15 calls, 2  resulted in crimes being recorded. 1X theft of a pedal cycle and 1X theft of mail As you are aware Norfolk Constabulary are making all 150 PCSO’s redundant from the 31st March 2018. I hope to be able to attend one more meeting before this date so I will leave my goodbyes till then.



Page 552

4. The minutes of the Bodham Parish Council meeting held on Monday 11th September 2017,
having been previously circulated, were approved as correct by the meeting and signed by the
chairman.

5. Matters arising from the minutes. Item 12 – Village Gates. The total cost to supply and install
Village Gates on the verge of the A148 is £3764.89. A 50% grant is available giving a cost to the
Parish Council of £1882.45. It was proposed by Cllr. Mack that the parish should contribute the
50% required. This was seconded by Cllr. Bedell and approved, The clerk is to submit an
application for the grant.

7. Planning. Ref PF/17/1310 Outback, John William Way, Variation of condition of planning
permission ref: PM/03/1689. The parish council had no objection to this application.

8. Broadland Housing still intend to provide bus shelters if they are still required. There will be
an item in the news letter to obtain opinions from parishoners.

9. Street lights. Report from T.T.Jones Electrical.
The light at the bottom of Hart Lane is repairable but the column requires streightening and
concreting, cost £220
Light at John William Way, lantern recommended for replacement and corroded enclosure
repaired, £344
Lights in Weybourne Road and outside old shop have water damage. They have had temporary
repairs carried out but both lights need replacing at cost of £369 each. All quoted prices are +VAT
It was proposed by Cllr Bedell that all the repairs should be carried out. This was seconded by
Cllr.Bruford and approved.

10. Car Parking. North Norfolk District Council informed the Parish Council that the land at Hall
Close, used as a car park is owned by NNDC. The clerk is to seek calrification as to who is
responsible for insurance and upkeep.

11. To consider frequency of Parish Council meetings. It was proposed by Cllr. Bedell that
meetings in future should be held monthly. This was seconded by Cllr. Bruford and approved.
Future meetings will be held on the second Monday of each month.

12. Financial matters. The budget for 2018/2019 was discussed and approved. This indicated a
similar expenditure to the previous year but it was decided to set the precept at £8000 as reserves
were still required for street light maintenance are replacement.
The following outstanding invoices were approved for payment.
Jones Electrical Street lights £534.82
Heartbeat Trust New pads £39.60
Indigo Waste Glass recycling £26.40
Bodham Village Hall Room hire £70.00
It was proposed by Cllr. Mack that donations of £650 should be given to the Playing Field Committee and
£350 to the Church. This was seconded by Cllr. Cubitt and approved by the members.

13. There was no correspondence

The next Bodham parish council meeting will be on Monday 11th December.

There being no further business the chairman closed the meeting at 8.57pm
 
DRAFT Minutes of the meeting held by Bodham Parish Council on Monday 11th September 2017 at Bodham Village Hall.

PRESENT. Cllrs. P. Cubitt, (chairman). W. Beeson, P. Bedell, H. Bruford M. Godfrey.
County Cllr. S. Aquarone J. Stibbons (clerk)

The meeting opened at 7.30pm

1. Apologies Cllrs. S. Fulluck, J. Mack

2. There were no Comments and Questions on the agenda from members of the public.

3. There were no declarations of interest

4. The minutes of the Bodham Parish Council meeting held on Monday 10th July 2017, having
been previously circulated, were approved as correct by the meeting and signed by the chairman.

5. Matters arising from the minutes. Item 11 – The milestone has now been repaired and
painted. It was agreed to make a donation of £95 towards the cost of repairs.

6. Any reports from Police, County or District Councillors.
Police It was commented by members that traffic was still using Weybourne Road and there had
been a broken down van left in the car park for six to eight months. Police to check.
County Cllr. S. Aquarone. There is to be a meeting at Edgefield to formulate a response to the Dong
Energy proposals. Bodham parish council will support any response. A survey is to be carried out
to find the percentage of support.
The proposed Booster Station is very large in a rural area. Habitat must be replaced and
compensation paid to the local communities. Minor roads will be dug up which will
isolate some communities. Some sections of the booster station could be up to three tonnes.

It was proposed by the chairman that Bodham parish council should support the joint submission
being prepared. This proposal was seconded by Cllr. Bruford and carried.

The parish council nominated Cllr. P. Cubitt to approve the final wording of the submission.

7. Planning.
PF/17/1309 Erection of single storey extension to front, side and rear of Hillcrest,
John Williams Way. There was no objection to this application.
PF/17/1310 Variation of condition 1, amended design of bungalow plot 4,
Outback, John Williams Way. There was no objection to this application.

8. Financial matters.
The audit for 2016-2017 is not complete and approved.
Bank Balance at 11/9/17 £12553.17
The following outstanding invoices were approved and cheques signed
Mazars Audit £150
J. Stibbons Salary/expenses £465.66
HMRC PAYE £116.42
Page 550


9. Bodham Common. The likely minimum cost for solicitors to register the common with Land Registry was £500. It was decided not to pursue this matter at present.

10. Car Parking. The Village Hall Committee at their last meeting agreed with the Parish Council that the cars park should be locked. A notice of this joint approval is to be placed in the News Letter. Locks are to be purchased with spare keys.

11. Correspondence
Citizens Advice Bureau request for financial support. Donations will be discussed at the November meeting.

12. Matters for information only. A quotation is to be obtained for the provision of Village Gates.

There being no further business the chairman closed the meeting at 9.04pm
Minutes of the meeting held by Bodham Parish Council on Monday 10th July 2017 at Bodham Village Hall.

PRESENT. Cllrs. P. Cubitt, (chairman) P. Bedell, H. Bruford S. Fulluck, M. Godfrey. J. Mack County Cllr. S. Aquarone J. Stibbons (clerk)

The meeting opened at 7.30pm

1. Apologies. PCSO Clarke

2. Co-option of new member. It was agreed to co-opt Mr. H. Bruford to fill the vacancy previously advertised.

3. Reports County Cllr. S. Aquarone – This was has first meeting with Bodham Parish Council
as the newly elected County Councillor. His aim is to be accessible and help in any way. He will
co-ordinate the responses from local parish councils to the Dong proposals.
It was proposed be Cllr. Bedell that Bodham parish council should support a meeting of all
interested parties. This was approved by the meeting.


4. Declarations of interest. None

5. The minutes of the Bodham Parish Council meeting held on Monday 8th May 2017,
having been previously circulated, it was proposed by Cllr. Bedell that they be accepted as correct.
This was seconded by Cllr. Godfrey and approved. The chairman then signed the minutes.

6. Matters arising from the minutes. A camera has been put in place to try and prevent fly
tipping.

7. Reports. (NCC report see item 3)
Police (written report)
There have been 17 calls to police during the last two months but no crimes reported.

8. Financial matters.
Current account bank balance at 10th July 2017 £12585.57
The following outstanding invoices were approve and cheques signed
T T Jones Electrical Street lights £206.36
Environment agency Drainage Rates £17.95
NNDC Dog Bins £399.36
F. Harmer Grass cutting £50
J. Stibbons Salary & expenses £539.93
HMRC PAYE £111.60
Indigo Waste Glass collection £32.40




Page 548

9. Bodham Common. A Legal Topic Note from the National association of local councils was read to the meeting. There are approximately 1900 commons in England that have no known owners. The relevant act is the Commons Registration Act 2006 section 45. The act applies to county, district and parish councils.
The powers apply where the land is registered as common land or a town or village green. No person is registered in the register of title as owner of the land and it appears to the local authority that the owner cannot be identified.
The section does not empower a local authority to incur expenditure on improvements such as litter clearance or tree planting. There is no power for the authority to permit local inhabitants or others to use the land, however, as section 45 grants powers, but imposes no duties, a local authority may lawfully decide to take no action to prevent activities on the land which are beneficial.
Section 38(1) of the 2006 act provides that “A person may not, except with the consent of the appropriate national authority, carry out any restricted works on land to which this section applies, namely, erection of fences, construction of buildings, digging of ditches and trenches and building embankments.
It was decided to establish the cost involved in having the land registered with the Land Registry. This could incur some legal charges

10. Car parking. Cars are parking in the Village Hall car park which causes difficulties when there are meetings on the hall. It was decided that a notice should be placed on the gate stating that if the car park continues to be used in this way it will be locked.


11. Milestone. It was proposed by Cllr. Bruford that a contribution should be paid towards the cost of repainting the milestone. This was seconded by Cllr Mack and approved.

12. Correspondence
* community ponds project are asking for locations of ponds in the parish. This work is already being undertaken in Bodham by Dr. Sayer.
* C.T.Baker, who operate the mobile post office can include grocery deliveries with this service if orders are placed in advance.

13. Matters for information only or the next agenda. The curb stone has been repaired outside
the Village Hall but the pavement is still very uneven.

There being no further business the chairman closed the meeting at 8.52pm.
DRAFT Minutes of the meeting held by Bodham Parish Council on Monday 8th May 2017 at Bodham Village Hall.

PRESENT. Cllrs. P. Cubitt, (chairman) W. Beeson. P. Bedell, M. Godfrey. S. Fulluck,
and seven members of the public. J. Stibbons (clerk)

The meeting opened at 7.30pm

1. Apologies. J. Mack, M. Vicary, Dist Cllr. G. Perry-Warnes PCSO Jonas

2. To elect the chairman for the coming year.
It was proposed by Cllr. Bedell that Cllr. Cubitt should be appointed chairman for the year. This was seconded by Cllr. Beeson and carried.
It was proposed by Cllr. Bedell that Cllr. Beeson should be appointed vice-chairman. This was seconded by Cllr. Fulluck and carried

3. Comments and Questions on the agenda from members of the public.
There were no comments or questions

4. Declarations of interest. None

5. The minutes of the Bodham Parish Council meeting held on Monday 13th March 2017, having been previously circulated, it was proposed by Cllr. Bedell that they be accepted as correct.  This was seconded by Cllr. Godfrey and approved. The chairman then signed the minutes.

6. Matters arising from the minutes. Item 9. Bodham Common. The clerk reported that Cllr. Annie Claussen-Reynolds had contacted Denise Bales, the Senior Legal Orders Officer at Norfolk County Council regarding ownership of the common. In the register of commons it comes under Unit CL21, the owners being “the Trustees of the Poor for the Parish of Bodham” however these ownership sections of the register are usually out of date. The ownership will only be established when the land is registered with the Land Registry, usually when the land is sold.
The parish council will investigate the option of adopting the land.

7. Reports Written reports from Dist Cllr Perry-Warnes and PCSO Jonas were read to the meeting. Copies are attached to these minutes.

8. Financial Matters.
End of Year submissions for Audit. There were no comments from the internal auditor. After answering all the questions in Section 2 of the Annual Return and approving the accounting statement the return was duly signed.
The renewal of the insurance was due and the committee agreed that the Village sign (now owned by the Playing Field Assn) and the Speed Watch device (no longer available) should be deleted from the Part C – All Risks section and the photo copier (£600) and computer (£500) added.
A 10% discount is available from Zurich Insurance if a five year agreement is entered into.
It was proposed by Cllr. Beeson that this discounted offer should be accepted. This was seconded by Cllr. Bedell and approved.

The following invoices were approved and cheques signed:-
Zurich Insurance £517.20
Indigo Waste Glass collection £21.60
NALC Subscription £127.83
TT.Jones Street light maintenance £165.70
C. Warsop Internal audit £25
TT Jones Installation of three LED lanterns £1142.02
and maintenance of all lights.

9. Street Lights. It was agreed to ask TT Jones to go ahead with providing the five year inspection certificate.

10. Planning. Land at Hall Close. Permission has been granted for variation of condition 2 to make minor amendments to layout, design and finishes.

11. Fly Tipping. There has been another problem with fly tipping at the Marl Pits.
It was proposed by Cllr. Bedell that a camera trap, costing no more than £200 should be purchased and placed at the site. This proposal was seconded by Cllr. Beeson and carried.

12. Correspondence.
* Electoral review. Final recommendations
* Grasshopper timetables

13. Matters for information or the next agenda.

There were proposals from the developers of Hall Close to alter the railings at the car park putting in wooden rails and setting shrubs. The full proposals should be available soon.

There being no further business the chairman closed the meeting at 8.43pm
DRAFT Minutes of the meeting held by Bodham Parish Council on Monday 8th May 2017 at Bodham Village Hall.

PRESENT. Cllrs. P. Cubitt, (chairman) W. Beeson. P. Bedell, M. Godfrey. S. Fulluck,
and seven members of the public. J. Stibbons (clerk)

The meeting opened at 7.30pm

1. Apologies. J. Mack, M. Vicary, Dist Cllr. G. Perry-Warnes PCSO Jonas

2. To elect the chairman for the coming year.
It was proposed by Cllr. Bedell that Cllr. Cubitt should be appointed chairman for the year. This was seconded by Cllr. Beeson and carried.
It was proposed by Cllr. Bedell that Cllr. Beeson should be appointed vice-chairman. This was seconded by Cllr. Fulluck and carried

3. Comments and Questions on the agenda from members of the public.
There were no comments or questions

4. Declarations of interest. None

5. The minutes of the Bodham Parish Council meeting held on Monday 13th March 2017, having been previously circulated, it was proposed by Cllr. Bedell that they be accepted as correct.
This was seconded by Cllr. Godfrey and approved. The chairman then signed the minutes.

6. Matters arising from the minutes. Item 9. Bodham Common. The clerk reported that Cllr. Annie Claussen-Reynolds had contacted Denise Bales, the Senior Legal Orders Officer at Norfolk County Council regarding ownership of the common. In the register of commons it comes under Unit CL21, the owners being “the Trustees of the Poor for the Parish of Bodham” however these ownership sections of the register are usually out of date. The ownership will only be established when the land is registered with the Land Registry, usually when the land is sold.
The parish council will investigate the option of adopting the land.

7. Reports Written reports from Dist Cllr Perry-Warnes and PCSO Jonas were read to the meeting. Copies are attached to these minutes.

8. Financial Matters.
End of Year submissions for Audit. There were no comments from the internal auditor. After answering all the questions in Section 2 of the Annual Return and approving the accounting statement the return was duly signed.
The renewal of the insurance was due and the committee agreed that the Village sign (now owned by the Playing Field Assn) and the Speed Watch device (no longer available) should be deleted from the Part C – All Risks section and the photo copier (£600) and computer (£500) added.
A 10% discount is available from Zurich Insurance if a five year agreement is entered into.
It was proposed by Cllr. Beeson that this discounted offer should be accepted. This was seconded by Cllr. Bedell and approved.

The following invoices were approved and cheques signed:-
Zurich Insurance £517.20
Indigo Waste Glass collection £21.60
NALC Subscription £127.83
TT.Jones Street light maintenance £165.70
C. Warsop Internal audit £25
TT Jones Installation of three LED lanterns £1142.02
and maintenance of all lights.

9. Street Lights. It was agreed to ask TT Jones to go ahead with providing the five year inspection certificate.

10. Planning. Land at Hall Close. Permission has been granted for variation of condition 2 to make minor amendments to layout, design and finishes.

11. Fly Tipping. There has been another problem with fly tipping at the Marl Pits.
It was proposed by Cllr. Bedell that a camera trap, costing no more than £200 should be purchased and placed at the site. This proposal was seconded by Cllr. Beeson and carried.

12. Correspondence.
* Electoral review. Final recommendations
* Grasshopper timetables

13. Matters for information or the next agenda.

There were proposals from the developers of Hall Close to alter the railings at the car park putting in wooden rails and setting shrubs. The full proposals should be available soon.

There being no further business the chairman closed the meeting at 8.43pm
 
DRAFT Minutes of the meeting held by Bodham Parish Council on Monday 13th March 2017 at Bodham Village Hall.

PRESENT. Cllrs. J. Mack (chairman) P. Cubitt, W. Beeson. P. Bedell, M. Godfrey.
Dist Cllr, A. Claussen-Reynolds, Mr. Steffan Aquarone and one member of the public.
J. Stibbons (clerk)

The meeting opened at 7.30pm

1. Apologies. S. Fulluck, M. Vicary, County Cllr. D. Ramsbotham Dist Cllr. G. Perry-Warnes PCSO Clarke

2. Comments and Questions on the agenda from members of the public.
A written question from a member of the public asked - “In view of the decision to allow the Wind Turbine on Pond Farm what financial benefit will the Bodham Parish receive from the decision and when will it happen'?”
Cllr. Mack replied that the approval would not be finalised for sixty days. If, after this period, if the project is still viable, the turbine will be erected and further details given at this time.

3. Declarations of interest. Cllr. J. Mack declared an interest in item 7

4. The minutes of the Bodham Parish Council meeting held on Monday 12th January 2017, having been previously circulated, it was proposed by Cllr. Bedell that they be accepted as correct.
This was seconded by Cllr. Godfrey and approved. The chairman then signed the minutes.

5. Matters arising from the minutes. There were no matters arising

6. Reports There were no reports

7. Planning:-
PF/16/1681 Walnut Farm, The Street, Bodham. Conversion and extension to attach garage to form annex and erection of rear extension. Application approved by NNDC
PF/14/0925 Appeal ref. Y/2620/W/15/3134132 Erection of Wind Turbine and associated buildings at Pond Farm, Bodham A public enquiry on 2nd. March 2017 decided to allow the appeal

8. Financial matters.
Bank balance at 13th March 2017 £11706.89
The following outstanding invoices were approve and cheques signed.
P. Bedell Poster (Post office) £7.50
Community Heartbeat Defibrillator battery £282.00
J. Stibbons Salary/expenses (Sept/Feb) £1101.46
HMRC PAYE £223.49

It was agreed to appoint Mrs. C. Warsop as internal auditor for the financial year to March 31st 2017

9. Bodham Common.
Further investigation has shown that the common does not have Trustees in place. Administration has been undertaken by the Bodham parish council in the recent past. It was agreed that the Parish Council should formally try to adopt the Common. County Councillor Claussen-Reynolds will request information from Norfolk County Council. A similar situation arose in Saxthorpe recently and they are to be contacted for advice.

10. Correspondence
Cozens – Offer of lighting maintenance – a written quotation is to be requested.
C. Ringer – notified the council of a fly tipping incident at the allotments..

11. Matters for information only or the next agenda.
It was noted that the manhole, opposite The Pightle, in Rectory Road was flooding Highways to be informed.
Mr. Larkin was thanked for clearing the fallen tree from the path to the allotments.

There being no further business the chairman closed the meeting at 8.27pm.
 
DRAFT Minutes of the meeting held by Bodham Parish Council on Monday 12th January 2017 at Bodham Village Hall.

PRESENT. Cllrs. P. Cubitt, (chairman) W. Beeson. P. Bedell, M. Godfrey.
County Cllr. D. Ramsbotham and two members of the public. J. Stibbons (clerk)

The meeting opened at 7.31pm

1. Apologies. Cllrs. J. Mack S. Fulluck, M. Vicary, Dist Cllr. G. Perry-Warnes PCSO Clarke

2. Comments and Questions on the agenda from members of the public.
It was noted that Hall Close phase 2 is to start in the new year. This is for sixteen houses and two
bus shelters.

3. There were no declarations of interest.

4. The minutes of the Bodham Parish Council meeting held on Monday 14th November 2016,
having been previously circulated, it was proposed by Cllr. Beeson that they be accepted as correct.
This was seconded by Cllr. Bedell and approved. The chairman then signed the minutes.

5. Matters arising from the minutes.
Bodham Common is not registered with the Land Registry. The Minutes for 1972 are to be traced in
an attempt clarify the situation.

6. Reports
Written reports from Dist. Cllr Perry-Warnes and PCSO Clarke were read to the meeting.
Copies are attached to these minutes.

County Cllr. D. Ramsbotham.
The enquiry into the Kings Lynn incinerator is completed.
Devolution is not going ahead as five of the seven councils involved were against the proposals.
The Vegetable Hut on the main road has been removed and the plot will be re-seeded.

7. Planning:- (1)
PF/16/1434 Rookery Farm, W. Beckham. Variation of condition 2 of permission PF/15/0423 to raise
roof height to facilitate additional first floor within outbuilding. Permission granted.
PF/16/1681 Walnut Farm, The Street, Bodham. Conversion and extension to attach garage to form
annex and erection of rear extension. The Parish Council had no objection to this application.

Planning (2) As from April 2017 all comments/objections to planning applications must be
received by the planning officer within 21 days of the date of the notification. Any comment
received after this date will be ignored.
All future planning applications will be sent from NNDC to the clerk by e-mail with attachments of
the detailed plans. These will be forwarded to parish councillors.

Page 542

It was agreed by the members present that, after consideration of the proposals submitted to
them,all councillors would reply to the clerk with their observations.
If the application was considered to require full discussion then a meeting should be called.
If a formal meeting of the council was not considered necessary by a majority of the councillors the clerk would be given authority to reply. Comments by Parish Councillors should be sent to the clerk by e-mail so a written record can be kept.

8. Financial matters.
The following outstanding invoices were approve and cheques signed.
TT Jones Street light maintenance £165.70
Indigo Waste Glass collection £35.52
CPRE Subscription £35

9. Bodham Common. - The common is not registered with the Land Registry.
It was agreed to examine the minutes of meetings held around 1972 to try and discover where the deeds were held.

10. Street Lights. It was proposed by Cllr. Bedell that five street lights should be replaced with LED lanterns, starting with Roseacre and Hart Lane.
Another five should be replaced in the coming financial year This was seconded by Cllr. Godfrey and carried.

11. Correspondence
The Mobile Post office will be at the Village Hall every Tuesday between 12.30 and 14.30
The Consultation on the Electoral review Draft Recommendations will close on 30th January 2017.

12. Matters for information only or the next agenda.
Garden waste has been left at the Marl Pits.

There being no further business the chairman closed the meeting at 8.31pm.
DRAFT Minutes of the meeting held by Bodham Parish Council on Monday 14th November 2016 at Bodham Village Hall.


PRESENT. Cllrs. J. Mack,(chairman) P. Cubitt, W. Beeson. S. Fulluck, M. Godfrey.
and three members of the public. J. Stibbons (clerk)

The meeting opened at 7.30pm

1. Apologies.
Cllr. P. Bedell, M. Vicary,County Cllr. D. Ramsbotham Dist Cllr. G. Perry-Warnes PCSO Clarke

2. Comments and Questions on the agenda from members of the public.
It was noted that Tenders for Hall Close phase 2 are to start in the new year. This is for sixteen houses and
two bus shelters.

3. There were no declarations of interest

4. The minutes of the Bodham Parish Council meeting held on Monday 12th September 2016, having been previously circulated, it was proposed by Cllr. Fulluck that they be accepted as correct.

This was seconded by Cllr. Godfrey and approved. The chairman then signed the minutes.

5. There were no matters arising from the minutes.

6. There were no reports from Police, County or District Councillors.

7. Planning:-
PF/16/1434 Rookery Farm, W. Beckham. Variation of condition 2 of permission PF/15/0423 to raise
roof height to facilitate additional first floor within outbuilding.
There was no objection to this application.

8. Financial matters.
Community account balance at 14th November 2016 was £12293

The budget for the financial year 2017-2018 was discussed. This showed a build-up of reserves to cover the replacement costs of street lights, some of which are coming to the end of their life.

It was proposed by Cllr. Cubitt that the precept for 2017-2018 should be set at £8000. This was seconded by Cllr. Godfrey and approved.

The following invoices were approved for payment:-
T T Jones Electrical Street lights £165.22
F. Harmer Grass cutting £40
Village Hall Assn. Room hire £72

9. Bodham Common.
Following a request by High Kelling Church for trees on their boundary to be trimmed if was agreed that Bodham Parish Council would not pay for this to be done. However the parish council had no objection to this trimming taking place if it was felt necessary.

10. Car Parking.
The abandoned Freelander still has not been moved. The Police are to be contacted again.

11. Correspondence.
* A Notification of an application for a Modification order to the footpath from Bodham Common to Bodham Woods.
* Letter of thanks from Bodham PCC for donation to church.

12. Matters for information only or for the next agenda..
A bush is restricting the flashing sign on the main road when approaching the village from Holt.
Highways are to be informed.

A quotation from TT Jones for replacement of some of the obsolete lights is to be discussed at the
next meeting.


There being no further business the chairman closed the meeting at 8.46pm.

DRAFT Minutes of the meeting held by Bodham Parish Council on Monday 12th September 2016 at Bodham Village Hall.

PRESENT. Cllrs. P. Cubitt, (chairman) P. Bedell, W. Beeson. S. Fulluck, M. Godfrey.
County Cllr. D. Ramsbotham and two members of the public. J. Stibbons (clerk)

The meeting opened at 7.30pm

1. Apologies. Cllrs. J. Mack, M. Vicary, Dist. Cllr. G. Perry-Warnes, PCSO Clarke.

2. Comments and Questions from members of the public.
The footpath from the Village Hall to the Playing Field is still not fully trimmed back. It was proposed by Cllr. Godfrey that the parish council should pay Mr. Harmer to do the work. This was seconded by Cllr. Beeson and approved.
All the weed growth has been cut round the fishing pond. The pole with the Life Buoy attached has been vandalised and thrown in the water. The mower shaft was damaged while cutting the grass and it was agreed to pay for the damage.

3. To receive declarations of interest Cllr. Bedell declared an interest in Item 9, Playing Field

4. The minutes of the Bodham Parish Council meeting held on Monday 11th July 2016, having been previously circulated, it was proposed by Cllr. Bedell that they be accepted as correct. This was seconded by Cllr. Beeson and approved. The chairman then signed the minutes.

5. Matters arising from the minutes. The owners of the green Free-Lander are aware that it must be moved.

6. Any reports from Police, County or District Councillors.
County Cllr. D. Ramsbotham.The conservatives now have overall control of the council.  The Highways Partnership grants end on 16th December.
First Responders could be the fire service, with an ambulance to follow. Fire crews are now fully trained.
It is now possible to register with Highways in order to report potholes.
The Vegetable Hut on the A148 is still in place. The Parish Council would like to have it removed.
Dist. Cllr G. Perry-Warnes.The following points were noted from the written report submitted.
North Norfolk District Council has rejected the proposed devolution deal.
The next round of applications for Big Society Grants closes on 7th November.
The full report is attached to these minutes.

7. Planning:-
PF/16/0797 Amendment. Annex, Stone Lodge, Lower Bodham
The parish council have no objection

PF/16/1107 Provision of eight static caravan pitches and seasonal siting for 30 touring caravans at Woodlands Caravan Park, Holt Road, Upper Sheringham. The Parish Council have no objection.

PO/15/1532 for information Appeal erection of two dwellings at 28, Pineheath Road, High Kelling

PF/16/1196 Formation of vehicle access to Cromer Road and porch extension to front if dwelling 14, Cromer Road, Bodham
The parish council have no objection

8. Mobile Post Office. The dates and time of the new Mobile Post Office are yet to be
announced. It could park beside the Village Hall or in the car park although there could be difficulty with residents parking in the car park. A notice is to be placed in the Parish Magazine asking residents not to use the car park when the hall is in use.

9. Financial matters. (Cllr. Bedell, having declared an interest, left the meeting.)
Community account balance at date of meeting:- £6025.59
It was proposed by Cllr.Beeson that a grant of £600 should be given to the playing field and a grant of £300 to the Church. This was seconded by Cllr. Cubitt and approved by the members.
The following cheques were signed:-
Mazars Audit £120
Sharprint Copier service £137.34
J Stibbons Salary and expences (June to August) £559.66
HMRC PAYE £111.60
Playing Field Grant £600
Bodham Church Grant £300
J. Turvey Maintenance (fishing) £50

10. Correspondence.
* Local Government Boundary Commission electoral review. Noted
* North Norfolk Parish and own Councils forum Noted
* Marie Curie – asking for donation.
Donation requests are to be considered at the end of the financial year

11. Matters for information only or the next agenda.
There was nothing on this item.

There being no further business, the chairman closed the meeting at 8 37pm
Bodham Parish Council.
DRAFT Minutes of the meeting held by Bodham Parish Council on Monday 11th July 2016 at Bodham Village Hall.

PRESENT. Cllrs. P. Cubitt, (chairman) P. Bedell, S. Futtuck, M. Vicary,
PCSO Clarke and three members of the public. J. Stibbons (clerk)

The meeting opened at 7.30pm

1. Apologies. Cllrs. J. Mack, W. Beeson. County Cllr. D. Ramsbotham

2. Comments and Questions on the agenda from members of the public.
It was pointed out that the School footpath was becoming very overgrown. Letters are to be sent to the house-holders whose gardens back on the School lane asking them to trim their hedges.

3. To receive declarations of interest None

4. Minutes.
The minutes of the Parish Council meeting held on Monday 9th May 2016 having been previously circulated were approved by the members present and signed by the chairman.

5. Matters arising from the minutes.
The form requesting information on the footpath from Bodham Common to Bodham Woods has been completed and returned.

6. Any reports from Police, County or District Councillors.
PCSO Clarke reported there have been 6 calls to the police since the last meeting. From these TWO crimes have been recorded. Both of which are thefts of plants from the same garden in Sayer Court. Progress has been made in tracing the owner of the abandoned Land Rover Free-lander which has been left in the car park. Enquiries are on-going.

7. Planning:-

Ref PF/16/0669 Erection of summer house Cherry Tree Chapel, Cromer Road. The parish council has no objection to this application.

Ref PF/16/0797 Construction of a Single storey annex at Stone Lodge, Kelling Road, Lower Bodham.  It was felt that the proposed extension was too large for the size of the existing property but the parish council decided not to object to this application.

Ref PF/16/0847 Variation of condition, alteration to garage. 1, John Williams Way.
There was no objection to this application.

NNDC Decision Notice–Permit new access drive and replacement of roof tiles at Hurricane Farm.

8. Meeting Dates.
It was agreed at an earlier meeting that the trial of holding meetings on alternate months should be further discussed.
It was proposed by P.Bedell that Bodham Parish Council should continue to hold meetings on alternate months. This was seconded by M. Vicary and approved.

9. Financial matters.
Community account balance at date of this meeting was £8498.39
Invoices were approval and cheques signed for the following:-
Indigo Waste Glass collection £98.40
Jones electrical Street light maintenance £165.70
NNDC Dog Bins £386.88
J. Stibbons Salary and expenses £522.65
HMRC PAYE £111.60
Aylsham Computers Equipment purchase £494.80 (reimbursed by Gov. Grant)

10. Tree preservation order
A tree preservation order Ref TPO/16/0917 Land at High Kelling. Has been put in place.
It was noted that this Preservation Order includes Bodham Common Plantation.
A check of the Common Boundary is to be made.

11. Correspondence.
* From Church Warden, All Saints Church, High Kelling stating that two tree branches are over hanging the churchyard but growing on land which is thought to be Bodham Wood. It asks if Bodham Parish Council are responsible for these trees. More enquiries will be necessary.
* From NCC. Enquiring if Bodham Parish Council wish to pay for street lights at the new development at Hall Close. It was proposed by Cllr Bedell that lights should not be installed. This was seconded by Cllr. Vicary and carried.
* TT Jones – Annual street lights clean and visual inspection report detailing defects

12. Matters for information only or the next agenda.
Safety inspections of the Defibrillator have to be carried out by the Parish Council in future.
The clerk was delegated to carry out these inspections.

There being no further business the chairman closed the meeting at 8.40pm
 

DRAFT Minutes of the Annual General Meeting held by Bodham Parish Council on Monday 9th May 2016 at Bodham Village Hall.

PRESENT. Cllrs. J, Mack, (chairman) P. Bedell, P. Cubitt, S. Fulluck, M Godfrey, M. Vicary,
and three members of the public. J. Stibbons (clerk)

The meeting opened at 7.32pm

1. Apologies.
Cllr. W. Beeson, County Cllr. D Ramsbotham, Dist Cllr. G. Perry-Warnes, PCSO. G. Clarke

2. Elect of Chairman and Vice Chairman for the coming year.

It was proposed by P. Bedell that J. Mack should continue as chairman. This was seconded by M. Vicary and approved. Mr Mack thanked the committee for their support. Mr. Mack then signed the necessary acceptance of office form.
It was proposed by M. Vicary the P. Cubitt be elected vice chairman. This was seconded by S. Fulluck and carried.

3. Comments and Questions on the agenda from members of the public. None

4. Declaration of interest. None

5. The minutes of the meeting held on Monday 14th March 2016, having been previously circulated, were approved as an accurate record and signed by the Chairman.

6. Matters arising from the minutes.
Better Broadband is now connected to some properties in the parish.

7. Any reports from Police, County or District Councillors.
A written report from the Police confirmed there had been no crimes during the previous quarter.

8. Financial matters.

Community account balance at date of meeting:- £8498.39

The accounting statement and annual governance statement for 2015/2016 for submission to the external auditors were discussed and approved. They were then signed by the Chairman and RFO.

It was proposed by M. Godfrey that the following invoices due for payment should be
approved. This was seconded by P. Cubitt and carried. Cheques signed:-
#387 Environment Agency Drainage rate £17.40
#388 Zurich Insurance £498.88
#389 Jones electrical Street lighting £274.60
#390 C.P.R.E. Subscription £36
#391 N.A.L.C. Subscription £123.74

9. Correspondence.
* Query re footpath between Bodham Common and Bodham Woods.
The Parish Council has been asked to enquire if anyone uses the footpath between Bodham Common and Bodham Woods. P. Bedell has agreed to investigate.
* Electricity poles within the village. A parishioner had asked if the Parish Council would approach Thompson Broadbent as they were offering to re-negotiate the wayleave for electricity poles. If possible the cables should be ro9uted underground to improve the appearance of the village. It was pointed out that way-leave was granted to owners of the property on which the pole was situated and as the parish council do not own any such property this offer could not be persued. It was also noted that a previous quotation – obtained about eight years ago – for placing the cables underground was for £1000 per pole. It was felt the cost would now be prohibitive.

* Anglian Water pollution reduction. Anglian Water have a new campaign called “Spot, Report and Stop” to ensure sewage pollution incidents are dealt with as quickly as possible to minimise the impact on the environment.
* Donation request from Magpas Helimedi This item will be discussed at the November meeting when donations are decided.

10. Matters for information only or the next agenda.
It was noted that Your Norfolk are providing “No Speeding” stickers to be placed on wheelie bins.

There being no further business the chairman closed the meeting at 8.34pm.
 

DRAFT Minutes of the Annual General Meeting held by Bodham Parish Council on Monday 9th May 2016 at Bodham Village Hall.

PRESENT. Cllrs. J, Mack, (chairman) P. Bedell, P. Cubitt, S. Fulluck, M Godfrey, M. Vicary,
and three members of the public. J. Stibbons (clerk)

The meeting opened at 7.32pm

1. Apologies.
Cllr. W. Beeson, County Cllr. D Ramsbotham, Dist Cllr. G. Perry-Warnes, PCSO. G. Clarke

2. Elect of Chairman and Vice Chairman for the coming year.

It was proposed by P. Bedell that J. Mack should continue as chairman. This was seconded by M. Vicary and approved. Mr Mack thanked the committee for their support. Mr. Mack then signed the necessary acceptance of office form.
It was proposed by M. Vicary the P. Cubitt be elected vice chairman. This was seconded by S. Fulluck and carried.

3. Comments and Questions on the agenda from members of the public. None

4. Declaration of interest. None

5. The minutes of the meeting held on Monday 14th March 2016, having been previously circulated, were approved as an accurate record and signed by the Chairman.

6. Matters arising from the minutes.
Better Broadband is now connected to some properties in the parish.

7. Any reports from Police, County or District Councillors.
A written report from the Police confirmed there had been no crimes during the previous quarter.

8. Financial matters.

Community account balance at date of meeting:- £8498.39

The accounting statement and annual governance statement for 2015/2016 for submission to the external auditors were discussed and approved. They were then signed by the Chairman and RFO.

It was proposed by M. Godfrey that the following invoices due for payment should be
approved. This was seconded by P. Cubitt and carried. Cheques signed:-
#387 Environment Agency Drainage rate £17.40
#388 Zurich Insurance £498.88
#389 Jones electrical Street lighting £274.60
#390 C.P.R.E. Subscription £36
#391 N.A.L.C. Subscription £123.74

9. Correspondence.
* Query re footpath between Bodham Common and Bodham Woods.
The Parish Council has been asked to enquire if anyone uses the footpath between Bodham Common and Bodham Woods. P. Bedell has agreed to investigate.
* Electricity poles within the village. A parishioner had asked if the Parish Council would approach Thompson Broadbent as they were offering to re-negotiate the wayleave for electricity poles. If possible the cables should be ro9uted underground to improve the appearance of the village. It was pointed out that way-leave was granted to owners of the property on which the pole was situated and as the parish council do not own any such property this offer could not be persued. It was also noted that a previous quotation – obtained about eight years ago – for placing the cables underground was for £1000 per pole. It was felt the cost would now be prohibitive.

* Anglian Water pollution reduction. Anglian Water have a new campaign called “Spot, Report and Stop” to ensure sewage pollution incidents are dealt with as quickly as possible to minimise the impact on the environment.
* Donation request from Magpas Helimedi This item will be discussed at the November meeting when donations are decided.

10. Matters for information only or the next agenda.
It was noted that Your Norfolk are providing “No Speeding” stickers to be placed on wheelie bins.

There being no further business the chairman closed the meeting at 8.34pm.

Bodham Annual Parish Meeting 2015

Minutes of the Bodham Annual Parish Meeting held on Tuesday 11th May 2015.

Present:- Mr. J. Mack (chairman) and ten members of the public

1. Apologies:- County Cllr. M. Baker. Dist Cllr. D. Ramsbotham.

2. The Minutes of the Parish Meeting held on 12th May 2014 were approved as correct and signed by the chairman.

3. Chairman’s report.
The chairman thanked John Stibbons for tasking over as parish clerk. He also thanked the members of the parish council for their support.
There have been a few changes to the parish council during the year. Mr. H. Bruford resigned as chairman and was sincerely thanked by the meeting for all he had done.
Mrs B. Emery was thanked for all the work she had done during her time as clerk.
Plans for Hall Close were now passed and work should start in the summer.
The Village Hall and Playing Field committees were thanked for all their hard work. The Parish Council supports the Church and the Playing field with grants.
Some allotment holders have indicated that they would like to form an Allotment Committee.
Unfortunately. The shop closed during the year.
The income of the Parish Council was up by £600 and payments were down by £375. This left a surplus at 31st March of £5309. A reserve will need to be maintained because street lights will need replacing as some are nearing the end of their useful life. Recycling credits were up during the year but these may not be maintained if the future.

4. Reports from Village organisations/Clubs.
The church and churchyard are being kept tidy and there have been many visitors.
£10500 was spent during the year on repairs and it is estimated that the badly needed roof repairs in the near future are likely to cost £75,000 to £80,000. Future finances are problematic.
The Parish Council were thanked for their contribution.

Village Hall. The finances are in a satisfactory position and fees covered expenses in 2014.
The hall committee sponsored the re-painting and insurance of the village sign.
Work on the floor of the village hall was carried out during January.

Playing Field. The playing field is in good condition. Income is keeping ahead of running costs.
A serving hatch has been installed in the pavilion
The pitch is used by East Coast Warriors. There were no fireworks in 2014 and unfortunately there was some vandalism to the Skate Park.

Croquet Club. Founded in 2002 and has fifteen members. During the year £950 was spent on lawn maintenance. There will be a news letter at the end of the month.

5. Business from the floor
It was noted that the Marl Pit was overgrown with weeds.

There being no further business the chairman closed the meeting at 7.23pm.


Minutes taken by J. Stibbons (parish clerk)
 

March 2016

DRAFT Minutes of the meeting held by Bodham Parish Council on Monday 14th March 2016 at Bodham Village Hall.

PRESENT. Cllrs. W. Beeson, (chairman) P. Bedell, P. Cubitt, S. Futtuck, M. Vicary,
County Cllr. D. Ramsbotham, and one member of the public. J. Stibbons (clerk)

The meeting opened at 7.32pm

1. Guest speakers and members of the public.

County Cllr. Ramsbotham The budget for 2016/2017 has been set showing a 3.9% increase in rates. Grants to local councils are being reduced. NCC aims to have no children at risk and the public are asked to identify and respond to any known cases.
The Parish Partnership will continue next year.

District Cllr. G. Perry-Warnes. A written report from Cllr Perry-Warnes (see attached)was read to the meeting.

Mr. Turvey suggested that a gate should be placed at the Marl pit Lane to stop fly-tipping and netting of fish, which is a problem at the moment.

2. Apologies.

Cllrs. J, Mack, M Godfrey, Dist Cllr. G. Perry-Warnes, PCSO Clarke

3. Declaration of interest. Cllr. Beeson declared an interest in item 7 (planning)

4. The minutes of the meeting held on Monday 11th January 2016, having been previously circulated, were approved as an accurate record and signed by the chairman.

5. Matters arising from the minutes.

( Item 1) A reply from NCC Highways concerning the request for a “No Right Turn” sign to be placed on the A148 before the Weybourne road junction was read to the meeting. Highways did not feel there was any need for a sign at this junction.

6. Councillors reports.

It was reported that The Loke had become very muddy due to tractors and the wet weather.
It was questioned why the precept had remained the same as the previous year but there had been an increase in the contribution shown in the council tax.
This was caused by the reduced central government grant, which would continue to decrease in the coming years.

7. Planning.

Ref PF/16/0090 Erection of two storey extension to Farmhouse and alterations to outbuildings at Franklin’s Farm, Hart Lane, Bodham.
Mr. Beeson declared an interest in this item and left the meeting.

Mr. Cubitt was invited to take the chair.
After considering the plans the committee asked Mr. Beeson to return to the meeting for further clarification. He confirmed that this application was purely to improve his own dwelling and was not part of a business plan.
It was proposed by Mr. Cubitt that the parish council should have no objection to this application. This was seconded by Mrs. Vicary and carried.
Mr. Beeson then returned to the meeting and resumed as chairman

8. Finance

Balance current a/c at 14/3/2016 £8199.11
The following invoice were approved for payment:-
E-on (street lights) D/D £45.65
J. Stibbons clerks salary and expenses £525.27
NNDC Election costs £55.62
HMRC PAYE £111.60

It was agreed to appoint Mr. L. Watson as internal auditor for the financial year 2015/16.


9. Correspondence.

* A letter of thanks from Bodham P.C.C. for the donation of £300
* Better Broadband. An update of the possible time table for connection which was probably early June
* N.C.C. Local List for Validation of Planning Applications Draft Consultation.
* Red Hart Inn entered on the District Councils Assets of Community Value list for a period of five years.

10. Matters for information only or the next agenda.

It was noted that the next meeting to be held on Monday 9th May 2016 Approval of accounts for Audit will be required at this meeting.
The Annual Parish Meeting will also be held on this date.

There being no further business the chairman closed the meeting at 8.43pm.

January 2016

DRAFT Minutes of the meeting held by Bodham Parish Council on Monday 11th January 2016 at Bodham Village Hall.

PRESENT. Cllrs. W. Beeson, (chairman) P. Bedell, P. Cubitt, S. Futtuck, M Godfrey, M. Vicary, PCSO Clarke and two members of the public. J. Stibbons (clerk)

The meeting opened at 7.33pm

1. Guest speakers and members of the public.
A parishioner passed out copies of observations and disagreements he had concerning the way the decision had been taken to change from monthly meetings to bi-monthly meetings. He felt that this should have been an agenda item. He commented that the minutes recorded that the subject was discussed at length when in fact the whole meeting only lasted 30 minutes.
The chairman summarised how the decision was taken. All work could be covered with meeting every alternate month and planning applications may be viewed on the NNDC website with comments by e-mail. It was decided to continue bi-monthly meetings until July when this subject can be discussed further and a vote taken.
It was also reported that the land behind the bus shelter was very muddy and needed attention. Victory Housing are to be contacted to ask if they will spread shingle.
PCSO Clarke. Reported that there had been five calls to the Police in the last period but no crimes committed. He has visited Weybourne Road three times to carry out a traffic survey. His conclusion was that the road traffic signs appears to be working.
Cllr Godfrey suggested that a request should be made to Highways for a “No Right Turn”sign to be placed on the A148 before the Weybourne road junction.


2. Apologies.
Cllr. J, Mack, County Cllr. D. Ramsbotham Dist Cllr. G. Perry-Warnes,

3. Declaration of interest. None

4. Minutes
Item 6 in the minutes was amended to read “This was discussed by the members” the words “at length” being removed. The minutes were then approved by the members present and signed by the chairman.
5. Matters arising from the Minutes.
Cllr. Beeson suggested that some woven fencing should be attached to the front of the Paper Bin. This could be removed and replaced when the bin was emptied. M.H.White are to be contacted to ask for approval.
Page 530



6. Councillors reports. None.


7. Finances.

Copies of the cash book to date were handed to the members.
The balance in the current account is £9210 at 11th January 2016.
This shows a useful surplus which is being set aside for replacement of street lights in the future as agreed in the budget.

The following payments were approved and cheques signed.

E-on Street lighting D/D £45.65
TT Jones Street lighting chq, no 381 £197.45
J. Turvey Maintenance - fishing lake chq.no382 £40

8. Correspondence.

A letter and details from North Norfolk District Council Planning department stating that an application had been made for a Lawful Development Certificate (LDC) for Hurricane Farm, Lower Bodham. This application has been submitted to regularise the use of the buildings as wholly residential and for confirmation that the condition on permission 19891482PF is not enforceable. The Parish Council will be notified of the outcome of this application in due course.

9. Matters for information only or the next agenda.

* The telephone has been removed from the box. BT are to be contacted to ask if the box can also be removed.
* The clerk reported that the ACV application concerning the Red Hart will be completed by NNDC when they have had confirmation from the Land Registry of the new owners.


There being no further business the chairman closed the meeting at 8.33pm.

December 2015

DRAFT Minutes of the meeting held by Bodham Parish Council on Monday 14th December 2015 at Bodham Village Hall.

PRESENT. Cllrs. J. Mack (chairman), W. Beeson, P. Bedell, P. Cubitt, M Godfrey, M. Vicary, County Cllr. D. Ramsbotham, J. Stibbons (clerk) and three members of the public.

The meeting opened at 7.32pm

1. Guest Speakers.
County Cllr. Ramsbotham reported that the Norfolk County Council budget for 2016/17 was showing a saving of £245Million over the next five years. A further £111 million will need to be found. An increase in the council tax could be up to 3.9%
More emphasis will be placed on care for the elderly in their own homes with a reduction in residential care.
The Norwich northern bypass will be completed by 2018. It will finish at Taverham Nurseries.

2. Apologies.
Dist Cllr. G. Perry-Warnes, PCSO Clarke.

3. Declaration of interest. None
4. Minutes
The minutes of the Parish Council meeting held on Monday 9th November, having been previously circulated, were approved as an accurate record and signed by the chairman.
5. Matters arising from the minutes

Cllrs Beeson and Bedell have looked again at putting a planter in front of the paper bank bin. This is to be investigated further as the bin may swing when being emptied and damage the screening.

6. Councillors reports.

There were no reports from Parish Councillors.
Cllr. Vicary suggested that as the agendas were usually not very large was it necessary to have a
parish council meeting every month. This was discussed at length by the members and it was decided to meet in January, March, May, July September and November in 2016. If there was a matter that required an immediate answer then an extra meeting could be called, four clear days notice is all that would be required.

7. Planning.

Application reference PF/15/1623. Erection of one dwelling and garage (Revised scheme 15/0997 refers) Plot 1. John William Way, Bodham.
The parish council supported this application.
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8. Better Broadband.

A new communications cabinet is to be installed at the rear of the grassed area outside The School House in the near future to serve residents and businesses in the immediate surrounding area.
People can check to see which cabinet they are served from and the available speeds, using the link:  https://www.btwholesale.com/includes/adsl/adsl.htm

A small number of properties in the county who have broadband connections of less than 2Mbps and are unlikely to receive a fibre connection in the near future can apply for a subsidy towards the installation and set-up of a satellite broadband solution.

9. Finance.

Balance current a/c at 14/12/15 £10,015.15
Payment made E-ON Direct debit £45.65
Cheques signed Photo-copier £78.74
J. Stibbons (salary and expenses) £520.74
HMRC £111.60
Bodham Village hall hire of hall £132.00

10. Fishing Lake.

There is good fishing at the moment. The post and life ring will be installed in the next few days.


11. Correspondence.

* NNDC returning officer There have been no requests for an election to fill the vacancy on the parish council. The members are now free to co-opt a suitably qualified person to fill the vacancy.
Mrs. Sarah Fulluck has indicated that she is willing to serve as a councillor.
It was proposed by Cllr. Bedell that Mrs Fulluck be co-opted. This was seconded by Cllr. Vicary and approved. Mrs Fulluck then completed her Register of Members Interests and Acceptance of Office.
* A letter of thanks was received from the Playing field Committee for the recent donation.
* A Christmas card was received from Cllr. Annie Claussen-Reynolds, chairman of NNDC.
* A letter from Mrs Digby saying that the 30mph flashing sign opposite the former school is not working correctly. Highways to be informed.

There being no further business the chairman closed the meeting at 8pm

November 2015

DRAFT Minutes of the meeting held by Bodham Parish Council on Monday 9th November 2015 at Bodham Village Hall.

PRESENT. Cllrs. J. Mack (chairman), W. Beeson, P. Bedell, P. Cubitt, M Godfrey, A. Green,
J. Stibbons (clerk) and three members of the public.

1. It was agreed that this part of the meeting should be open for public comments and observations.
It was reported that rubbish and rubble had been left on the bonfire site at the allotments. It is impossible to burn the garden rubbish and the area is becoming infested with rats.

A written report from Dist. Cllr. G. Perry-Warnes was read to the meeting.
NNDC have received notice of an appeal against the refusal of permission for the erection of a wind turbine at Pond Farm.  The Planning Inspectorate has introduced an online appeals service which can be used to comment on this appeal. 

NNDC is seeking confirmation that ownership of the Red Hart has transferred to New River Retail before entering it onto the District Council's Assets of Community Value List for 5 years.

The meeting opened at 7.32pm

2. Apologies.
Cllr. M. Vicary, County Cllr. D. Ramsbotham, Dist Cllr. G. Perry-Warnes, PCSO Clarke.

3. Declaration of interest. P. Bedell declared an interest in item 9 (grant to playing field).

4. The minutes of the Parish Council meeting held on Monday 12th October, having been previously circulated, were approved as an accurate record and signed by the chairman.

5. Matters arising from the minutes
Item 5 Screening of paper bin. Cllrs Beeson and Bedell have visited the site and suggested that a planter of approximately five feet long and two feet wide should be put in place and planted with Laurel or similar hedging. This can then be removed if there is a need for access.

6. Councillors reports. There were no reports from councillors.

7. The Red Hart Inn. This item had been covered in the report from Dist Cllr. Perry-Warnes.

8. Finance. After considering the budget for 2016-2017, which was approved, it was agreed not to increase the precept. This will remain at £7500 for 2016-2017.
It was proposed by Cllr. Godfrey that a grant of £600 should be given to the playing field committee to help with the ever increasing insurance costs, which for this year are £1538
This proposal was seconded by Cllr. Cubitt and carried.

Page 526


It was proposed by Cllr Green that £300 should be donated towards the upkeep of the churchyard. This was seconded by Cllr. Bedell and carried

Cheques approved and signed were: -
Grant to Playing Field £600
Donation to Church £300

9. Fishing Lake.
A lifesaving ring has been purchased and will be installed on a post by Mr Turvey.

10. Correspondence.

A letter of resignation from Cllr. Ann Green was read to the meeting. The members of the committee thanked Mrs Green for all her hard work and wished her well in the future.

Notification of a deadline for registering footpaths was discussed.
It was agreed to register the footpath from the rear of the old school, behind the houses in Cromer Road to the Village Hall car park.

A planning application, received after the agenda was published, for the erection of two dwellings on land adjoining Pineheath Road, High Kelling was discussed by the members.
The Parish Council had no objection to this application.

There being no further business the chairman closed the meeting at 8.36pm
 

October 2015

Bodham Parish Council.

DRAFT Minutes of the meeting held by Bodham Parish Council on Monday 12th October 2015 at Bodham Village Hall commencing at 7.30pm.

Present.
Cllrs. W. Beeson, (chairman), P. Bedell, P. Cubitt, M Godfrey, A. Green. J. Stibbons (clerk) and five members of the public.

The chairman opened the meeting at 7.30pm

1.Guest speakers and public comments and observations.
* It was noted that phase two of Hall Close had been approved but due to a lack of money no work had started yet. A start should be made later in the year.
* The direction posts at the bottom of Weybourne Road need to be moved to make it more obvious that this is access only.
* The council were asked if donations could be made to the church and playing field. It was agreed that this would be discussed at the next meeting.

2. Apologies. Cllrs. J. Mack, M. Vicary,
County Cllr. D. Ramsbotham, Dist Cllr. G. Perry-Warnes, PCSO Clarke

3. Declarations of Interest. None

4. Minutes. The minutes of the meeting held on Monday 14th September, having been previously circulated were approved by the members and signed by the chairman.

5. Matters arising from the minutes. It was reported that the strimmer, chainsaw and other pieces of equipment had been sold for £280 and the cheque paid into the bank.
Paper bin – a letter from Julie Peters was read to the meeting. Screening of the site was discussed further but no decision reached. It was stated that the paper bin was very slow to be emptied, sometimes taking up to eight weeks. Whites are to be contacted to see if they will empty every three weeks or a larger container be supplied.

6. Councillors reports.
The Parish Council would like to thank Julia Peters for maintaining the school footpath and clearing round the village sign.
Since the last meeting the police have monitored traffic using Weybourne Road.
Street lights in Weybourne Road and Cromer Road need attention. TT Jones to be informed.

7. Red Hart Inn.
The application form to have the Red Hart become as Asset of Community Value has been received by North Norfolk District Council and is being processed.
The area on which the village hall stands has no connection with the Red Hart.






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8. Finances.
The Treasurers account balance is £10497.33
The following invoices were approved and cheques signed: -
No.371 T.T. Jones Electrical Street lighting £162.85
No.372 J. Stibbons Planning map and lifebuoy £55.54
No.373 Indigo Waste Bottle bank £36


9. Fishing Lake.
Justin Turvey has now removed weeds from half the pond and it is now possible to fish.
The Parish Council thanked Mr. Turvey for all his hard work.
The lifebelt is ordered and should be delivered within the next week.


10. Correspondence.
A late planning application was included in this item.
Application ref. PF/15/1383 Erection of replacement porch at 7, Cromer Road.
The Parish Council supported this application.
Gresham parish council- asking for information regarding the removal of their signs from the main road advertising the Gresham car boot sales.
It was noted that signs put out by Bodham playing field had also been removed in the past. This was action taken by Highways because the signs were on the verge (highways property)
The Bodham signs had been retrieved later from the Aylsham depot.

There being no further business the chairman closed the meeting at 8.36pm

The next meeting of Bodham parish council will be on Monday 9th November 2015

September 2015


DRAFT Minutes of the meeting held by Bodham Parish Council on Monday 14th September 2015 at Bodham Village Hall commencing at 7.30pm.

PRESENT.
Cllrs. J. Mack (chairman), P. Bedell, P. Cubitt, W. Beeson, M Godfrey, M. Vicary,
Dist. Cllr. G. Perry-Warnes, PCSO Clarke. J. Stibbons (clerk) and three members of the public.

1. It was agreed that this part of the meeting should be open for public comments and observations.
Police .Holt station has had a reduction of staff, consequently there are now not enough staff to continue regular visits to the parish. There was one reported crime and one suspicious circumstances reported during the last quarter.

Cllr. Godfrey commented that the Weybourne Road is being used as a “rat run”. The police asked for a local record of the number of vehicles. The police can then take action.

Mr. Bruford. Commented that there were three councillors who did not attend the last parish council meeting and no apologies were given. The members explained the reasons for non-attendance.

Dist Cllr. G. Perry-Warnes - The council to considered the impact of paying the Living Wage of £9 per hour before its proposed introduction in 2020. It was decided to delay this decision until further analysis had taken place.

The council is embarking on a three-year project to compile a new Local Plan to cover development policies and land allocations for the period to 2036. A Local Development Scheme is required which sets out the timetable and the periods of consultation. The first requirement is to formally announce the intention to compile a new Local Plan and to seek representations regarding its scope. This is now under way.

2. Apologies. Cllr. A. Green County Cllr. D. Ramsbotham

3. Declarations of interest. There were no declarations of interest.

4. Minutes. The minutes of the Parish Council meeting held on Monday 13th July, having been previously circulated, were approved by the members and signed by the chairman.

5. Matters arising from the minutes.
An offer of £250 has been made for the hand tools. It was decided to delay a decision to see if a higher offer could be obtained.

6. Councillors reports.
Fly tipping reported on Weybourne Road where garden rubbish is being dumped on the verge.

The light outside Morgan’s Way is not working. Victory Housing to be informed.

It was suggested that the entrance to the village needs improving. The paper bin could be screened either with panels or trees. Cllr. Bedell will obtain a quote for fencing is to be obtained.

7. The Red Hart Inn.
The Red Hart has been sold to New River Retail (UK) Ltd. which has bought two hundred public houses and is developing the land. The present landlord has a lease for ten years.

It was proposed by Cllr. Bedell that the Parish Council should apply to North Norfolk District Council for nomination of The Hart as an Asset of Community Value (ACV) This was seconded by Cllr. Godfrey and unanimously approved.

8. Finances.
The Audit for 2014-15 is now complete and has been signed off.
Direct Debit Eon Electricity September 2015 £45.65
Cheques signed:-
SLCC annual subscription £103
J. Stibbons (salary and expenses) £523.09
HMRC PAYE £111.60

9. Fishing Lake
It was proposed by Cllr. Godfrey that a Life-saving buoyancy ring should be purchased for the fishing lake. This was seconded by Cllr. Vicary and agreed.

10. Correspondence.
Requests for donations from The Norfolk Hospice and Citizens Advice Bureau.

It was decided to leave all considerations for donations until the end of the financial year.

There being no further business the chairman closed the meeting at 9.04pm

The next Parish Council meeting will be held on Monday 12th October 2015

July 2015

Bodham Parish Council.

DRAFT Minutes of the meeting held by Bodham Parish Council on Monday 13th July 2015 at Bodham Village Hall.

PRESENT. Mr. P. Bedell Mr. M Godfrey, Mrs. A. Green, Mrs. M Vicary,
County Cllr. D. Ramsbotham Dist. Cllr. G. Perry-Warnes and two members of the public.

The meeting opened at 7.35pm.

As the chairman and vice-chairman were not present the members elected Mr. P. Bedell to chair the meeting,

1. GUEST SPEAKERS.
C. Cllr. D. Ramsbotham reported that at the County Hall AGM Mr. George Knobbs was appointed leader of the council.
The budget for 2015/16 was finalised. Costs are up and grants from central government are down, by 15%. Savings of £245 million must be made.
High speed broadband should be available in Bodham by 2017.

Dist. Cllr. G. Perry-Warnes Fly tipping is costing at least £100 to clear in each case.
The Selbrigg Wind Turbine report should be ready by 23rd July.

Mr. J. Turvey. Weeds will need clearing at the Marl Pits but at the moment the fish are spawning.
The Red Hart will be asked to sell fishing permits.
It was reported that a dog had chased a child on the allotments. The police are to be notified.

From a comment concerning rabbits on the allotment the chairman pointed out that no shooting was allowed in this area.

Mr. H. Bruford. Work on the 16 houses in Hall Close was due to start in the summer of 2015 but as yet no start date is available.


2. TO NOTE APOLOGIES. None

3. DECLARATIONS OF INTEREST None.

4. THE MINUTES of the meeting held on Monday 8th JUNE 2015, having been previously circulated were approved by the members present and signed by the chairman.

5. MATTERS ARISING FROM THE MINUTES.

The road signs left in Hart Lane have now been removed.

It was agreed to discuss the sale of the equipment (i.e. chain saw, brush cutter etc.) at the next meeting.

It was decided that life-saving equipment for the Marl Pits fishing lake should be emergency lifelines rather that a ring. The cost of a cabinet to hold the throwing lines is to be investigated.


6. COUNCILLORS REPORTS There were no reports.

7. FINANCE
Invoices approved for payment were:-

Photo copier maintenance £551.21
T.T. Jones Electrical £162.61

The direct debit of £47.17 for electricity was noted

8. PLANNING.

Ref PF/15/0792 Extension of North end of former barn, change of use of land from agriculture to use in association with holiday accommodation at Manor Farm, Manor House Road, and Lower Bodham.
The Parish Council had no objection to this application.

Ref PF/15/0186 PERMISSION has been granted for the Erection of two-storey and single-storey and two storey side extension at Franklins Farm, Hart Lane, Bodham.

Ref PF/15/0423 PERMISSION has been granted for the Conversion of barns to five holiday accommodation units, swimming pool, building/office and installation of tennis court at Rookery Farm, The Street, Bodham

9. CORRESPONDENCE
Dudgeon Community Support Fund. Noted
Launch of new Love Food Hate Waste network. Noted
JJ Jones, quotation for replacement of light fittings, £338.16 + VAT per unit

10. TO CONFIRM DATE TIME PLACE MEXT MEETING
The next meeting of Bodham Parish Council will be held on Monday 14th September 2015 at Bodham Village Hall, starting at 7:30pm.

There being no further business the chairman closed the meeting at 8.41pm
Minutes taken by J. Stibbons (Parish Clerk)

June 2015

Bodham Parish Council.

DRAFT Minutes of the meeting held by Bodham Parish Council on Monday 8th June 2015 at Bodham Village Hall commencing at 7.30pm.

PRESENT. Mr. J. Mack (chairman), Mr. W. Beeson, Mr. M Godfrey, Mrs. A. Green, Mrs. M Vicary, Dist. Cllr. G. Perry-Warnes and two members of the public.

1. It was agreed that this part of the meeting should be open for public comments and observations.
Mrs. Georgie Parry-Warnes, the new District Councillor was introduced. Being a new councillor she is on a steep learning curve but is willing to help the parish council in any way she can.
Mr. Justin Turvey reported that there was no lifesaving apparatus at the Marl Pit. It was agreed to purchase a lifesaving ring.
Mr. Bruford that he had received a letter agreeing that it is in order for the council to sell the hand tools and re-use the money from the sale. The tools are in store and the best price is to be negotiated.

2. Apologies Mr. P. Bedell, Mr. P. Cubitt, Mr. D. Ramsbotham (NCC)
3. Declarations of Interest. There were no declarations of interest.
4. The minutes of the Parish Council meeting held on Monday 11th May, having been previously circulated, were approved as an accurate record and signed by the chairman.

5. Matters arising from the Minutes There were no matters arising.
6. Councillors Reports.
A “No Road Markings” sign has been left at Hart Lane. Mrs. Green is to contact the contractors.
The grass needs to be cleared round the Marl Pit. A qualified person should be employed twice a year to clear the edges.
It was agreed to sell all the hand tools and have the Marl Pit strimmed.
7. Finances. The meeting approved the following accounts to be paid as soon as the new cheque book arrives.
* Environment Agency £16.90
* J Stibbons (salary and expenses March-May) £447.13
* HMRC PAYE deductions £111.60
8. Allotments. All allotments are now let. A map showing the tenants of each plot was handed to the members present.
9. Vehicle Activated Signs. (VAS) There is interest in having a VAS. Cost is £5000 but a 50% grant may be available. Neighbouring villages are to be approached with a view to sharing the equipment.
10. Correspondence. TT Jones report on the street lamps. Three lights near Roseacre are obsolete. A Quotation for replacement is to be obtained so the costs can be included in the next budget.
It is not intended to replace these lights until they fail completely.
12. The next parish council meeting will be on Monday 13th July 2015
There being no further business the chairman closed the meeting at 8.23pm.

Minutes taken by J. Stibbons (clerk) 10th June 2015

May 2015

Bodham Parish Council

Minutes of the meeting held by Bodham Parish Council on Monday 11th May 2015 at Bodham Village Hall commencing at 7.30pm.
PRESENT. Mr. J. Mack (chairman), Mr. P. Bedell, Mr. W. Beeson, Mr. P. Cubitt, Mr. M Godfrey, Mrs. A. Green, Mrs. M Vicary, , and five members of the public.
APOLOGIES Mr. D. Ramsbotham (NCC)
1. All returned members of the Parish Council signed a Declaration of acceptance of Office and were asked to complete a Registration of Interests form to be returned to NNDC Monitoring Officer.
2. TO ELECT A CHAIRMAN FOR THE COMING YEAR.
It was proposed by Mr. P. Bedell that Mr. J. Mack be appointed as Chairman. This was seconded by Mrs. A. Green and carried.
It was proposed by Mrs A. Green that Mr. W. Beeson be appointed Vice chairman. This was seconded by Mr. Godfrey and carried.

3. COMMENTS AND QUESTIONS FROM MEMBERS OF THE PUBLIC.
There was a discussion regarding the Marl Pits which are becoming clogged with weeds and not being used very much. Mr. Justin Turvey agreed to take over as Bailiff and this was agreed by the meeting. A payments book will be provided and reasonable expenses will be paid. Fishing will be free to village residents.

4. DECLARATIONS OF INTEREST. None

5. MINUTES. The minutes of the Bodham Parish Council meeting held on Monday 13th April 2015, having been previously circulated were approved by the meeting and signed by the chairman.

6. MATTERS ARISING FROM THE MINUTES.
Allotments. The three new plots have been marked out. These now have new tenants and the remaining vacant plot has been taken. An up-to date map will be drawn with each plot numbered.
Flashing Signs. NCC can provide flashing vehicle activated signs (SAM2) displaying the speed of an approaching vehicle. The signs will become the property and responsibility of the Parish Council. Specific sights will be agreed between the community and an officer of NCC. They can only be at one site for four weeks and must not return to that site for eight weeks. Members felt this was unsatisfactory and efforts should be made to have a permanent sign.

7. REPORTS. Mick Godfrey reported that there was still a problem with Weybourne Road being used as a “Rat Run”. Police are to be contacted.

8. FINANCES.
Balance in bank £5309.26
The accounts, prepared for the Auditors, were approved by the meeting and signed in the relevant places by the chairman and RFO.

9. INSURANCE. The quotation from Zurich Insurance of £480.45 for the coming year was approved. A cheque for this amount was duly signed
It was noted that there is now no cover in place for the use of power tools and Mr. Bruford agreed to hold them all at his property and try to negotiate a price for their sale. Enquiries will be made to establish if the money from the sale can be used for other village improvements as a grant was given for the original purchase.

10. PLANNING. The Parish Council had NO OBJECTION to planning Ref. PF/15/0423 Conversion of Barns to five holiday accommodation units, swimming pool, office and tennis court at Rookery Farm, Bodham.

11. CORRESPONDENCE. None

12. MATTERS FOR INFORMATION. The next meeting of Bodham Parish Council will be held on Monday 8th June 2015 at 7.15pm

There being no further business the chairman closed the meeting at 8.38pm

J. Stibbons (clerk) 12/5/15

April 2015

BODHAM PARISH COUNCIL
MINUTES OF THE MEETING HELD BY THE ABOVE PARISH COUNCIL ON MONDAY 13TH APRIL 2015 IN BODHAM VILLAGE HALL COMMENCING AT 7:30PM.

PRESENT: Mr. W. Beeson - Chairman. Mr. P Cubitt, Mrs A. Green. Mrs. M. Vicary, Mr. M. Godfrey Mr. J Stibbons – Clerk. Six members of the public.


1. COMMENTS FROM THE PUBLIC SPEAKING AND GUEST SPEAKERS.

Mr. H. Bruford read a thank you letter from Mrs. B. Emery for the flowers presented to her on her retirement.
Broadland Housing – a start date is not yet available as they are still raising finance.
A request was made for a temporary flashing sign on the A148 reading “YOUR SPEED IS..” Highways are to be contacted.
Sketch of vacant allotments was made available. People on the waiting list are to be informed.

2. APOLOGIES.

Mr. J. Mack, Mr. J. Perry-Warnes (NNDC) Mr. Ramsbotham (NCC)

3. DECLARATIONS OF INTEREST.

None

4. MINUTES.

To agree the minutes of the meeting held on Monday 9th March 2015
It was notes in item 9 (Planning) Installation of Wind Turbine at Hempstead. The wording was unclear and was amended to read that the proposal to object to the planning application was carried with five in favour and none against.
The minutes were amended and approved by the meeting. They were then signed by the chairman.

5. ONGOING ITEMS FOR REPORT.

The list of nominees for the Parish Council election was on 7th May was handed to the meeting. As there are only seven names there will be no election.
A written report from the Police said there were no crimes reported during the period, but they asked the Parish Council to highlight the fact that there had been a number of thefts from out buildings. Any suspicious activity should be reported.
Mr. Cubitt said tools and a chain saw had been stolen from Manor Farm, why was this not included as a crime in the figures?

6. COUNCILLLORS REPORTS.

There were no reports.

7. FINANCE.

The following payments were approved:-
NALC subscription £119.14
T T Jones Electrical £162.85
Indigo Waste £35.40
E-on £33.87
It was agreed that PAYE deductions should continue to be paid by standing order.

8. CORRESPONDENCE.

N. Lamb, M.P. A148 Lodge corner, attached interim correspondence from Norfolk County Council.
E-on. Notice of change of contract rates. The current price of 9.20p per kWh is increasing to 12.40p per kWh. It was agreed that this increase should be queried and if necessary changes to an alternative supplier investigated.


9. PLANNING.

Application No. PF/14/0925 Refusal of permission to erect a wind turbine with hub height of 40m at Pond Farm, Bodham.

10. DATE OF NEXT MEETING.

The annual Parish Council meeting will be held on Monday 11th May at Bodham Village Hall. This meeting will immediately follow the Annual Parish Meeting which is to be held at 7.00pm
 

March 2015

BODHAM PARISH COUNCIL
MINUTES OF THE MEETING HELD BY THE ABOVE PARISH COUNCIL ON MONDAY 9TH March 2015 IN BODHAM VILLAGE HALL COMMENCING AT 7:30PM.

PRESENT: Mr. J. Mack – Chairman. Mr. W. Beeson, Mr. P. Cubitt, Mrs. M. Vicary, Mrs. A. Green. , Mr. J. Perry Warnes (NNDC). Five members of the public.

1. TO AGREE TIME FOR PUBLIC SPEAKING AND GUEST SPEAKERS
The above was agreed. Mr. Perry-Warnes (NCC) reported that there are grants available for recreation activities. Applications to be made to NNDC.
Mr. Bruford thanked the work done for the parish by Mrs. B. Emery, the retiring clerk. Mrs. Emery had been clerk for almost fifteen years. She had served the parish well and he had much pleasure in presenting her with a bouquet of flowers. The committee all echoed their thanks and showed their appreciation with a round of applause.

Mrs. Emery replied that she had really mixed feelings as she had been a clerk for thirty years and had family connections with the area as her grandfather and great grandfather were born in Beckham. She had enjoyed her time as clerk to Bodham parish council.

Mr. Fielding was present to answer any questions concerning the planning application for a wind turbine at Selbrigg, in Hempstead. The MOD had allowed ten turbines to operate in the area and eight places had already been taken up. With the Pond Farm turbine and the Selbrigg application this allocation would be filled. Access to the National Grid is limited and more applications are unlikely.

The position will be sixty four meters above sea level and the grid connection will be at Beckham. Expected output to be 560Kwts
It was reported that a street light on Cromer Road was not working. The clerk to contact T.T.Jones

2. APOLOGIES Mr. D. Ramsbotham (NCC) PCSO Clarke

3. TO HEAR ANY DECLARATIONS OF INTEREST IN FORTHCOMING ITEMS
Mr. Beeson declared an interest in item 9
Mr. Mack declared a personal interest in item 9

4. TO AGREE MINUTES OF MEETING HELD FEBRUARY 9TH 2015
The above having been circulated beforehand were agreed as a true record and signed by the chairman.

5. ONGOING ITEMS FOR REPORT
There were no matters to report

6. COUNCILLORS REPORTS
None

7. FINANCE
i. Income HMRC VAT refund £485.09
ii. Direct Debits paid E-on £33.87 (11/2/15) £30.60 (12/3/15)
iii. Invoices to agree for payment and retrospective payments
(Feb. Payments) Ellis Timber £80.78 B. Emery (salary) £239.60 HMRC £53.40
(March payments) Jones Electrical £237.72 B. Emery (final salary) £82.96
Indigo Waste £16.80 H. Bruford £35 CPRE £35 Norfolk a2z £45
iv. It was agreed that J. Mack, W Beeson and J. Stibbons (clerk) should be appointed cheque signatories.

8. CORRESPONDENCE
Ms. Peters enquired if the vacant plots on the allotment had been let. The strip released by Mr. Digby will need to be measured and the three plots marked out. This will be done in the next few days.
CPRE renewal of membership. It was proposed by Mr. Beeson that membership should be continued. This was seconded by Mrs Green and approved. A cheque for £35 was signed.

9. PLANNING
Application PF/14/1669 Installation of Wind Turbine at Hempstead.
There were differing views expressed during the discussion of this application.
Mr. Beeson proposed that the Parish Council object to this application firstly because developments of this type will cause an impact on the Cromer Ridge landscape and also because of the proximity of Baconsthorpe Castle. There were five in favour of the proposal to object to the application and none against.

Application PF/15/0186 Extension at Franklins Farm.
Mr. Beeson, having declared an interest left the meeting.
The Parish Council supported this application

10. TO CONFIRM DATE TIME PLACE MEXT MEETINGS
Next meeting Monday 13th April 2015 Bodham Village Hall 7:30pm.

It was agreed that the meeting in May would be on Monday 11th May,
not Tuesday 12th May as published.

There being no further business the chairman closed the meeting at 8.37pm

 

February 2015

MINUTES OF THE MEETING HELD BY THE ABOVE PARISH COUNCIL ON MONDAY 9TH FEBRUARY 2015 IN BODHAM VILLAGE HALL COMMENCING AT 7:30PM.

PRESENT: Mr. J. Mack – Chairman. Mr. W. Beeson, Mr. P. Cubitt, Mrs.M. Vicary, Mrs. A. Green. Mr. D. Ramsbotham (NCC), Mr. J. Perry Warnes (NNDC). Four members of the public.

1. TO AGREE TIME FOR PUBLIC SPEAKING AND GUEST SPEAKERS
The above was agreed. Mr. Ramsbotham (NCC) reported that County Hall will be setting the budget next week. Cuts are likely for next five years.
A street light is on continually at top of Weybourne Rd and traffic are still using the road as a short cut. Mr. Mack said, the Clerk will deal with lights and traffic problem is a police matter.
Mrs. Perry Warnes reported to say that the NNDC are setting it’s budget.
Mr. Bruford reported that building is due to start in Hall Close in the summer.
Mr. Bedell asked if, like West Beckham, Bodham would receive a donation for having the solar panel farm. Mr. Mack replied that an offer of a financial donation had been put forward with plans for the wind turbine.
Mr. Turvey told us that he had been unable to make any progress with plans for a community shop.

2. TO NOTE APOLOGIES AND CONSIDER ACCEPTANCE
The Clerk Mrs. B. Emery was absent due to illness. Mrs. A. Green (Cllr) offered to take the minutes. This was agreed.

3. TO HEAR ANY DECLARATIONS OF INTEREST IN FORTHCOMING ITEMS
None.

4. TO AGREE MINUTES OF MEETING HELD 12TH JANUARY 2015
The above having been circulated beforehand were agreed as a true record and signed by the Chairman.

5. ONGOING ITEMS FOR REPORT
It was noted that all the equipment for use on the Common is with Mr. JP Ringer.
Thanks was extended to Mr. Vicary for promptly replacing three fence panels on the car park. The cost of the wood was £80.87 – invoice to be sent to the Clerk.

6. COUNCILLORS REPORTS – Nothing to report.

7. FINANCE – No report given.

8. CORRESPONDENCE – Nothing to discuss.

9. PLANNING – The Hempstead wind turbine would be discussed at the next meeting.

10. TO RESOLVE TO EXCLUDE THE PUBLIC FOR ITEM 11. This item not needed as a decision had been made immediately after an interview held before the meeting, as the second candidate had withdrawn owing to illness.

11. TO DISCUSS AND DECIDE ON THE NEW CLERK FOLLOWING THE INTERVIEWS
Mr. John Stibbons had been interviewed before the meeting. No discussion was needed outside of a proposal by Mr. W. Beeson that the position should be offered to Mr. Stibbons, this was seconded by Mrs. M. Vicary. All agreed.

12. TO CONFIRM DATE TIME PLACE MEXT MEETING
Bodham Village Hall 7:15pm for 7:30pm Monday 9th March 2015.
 

MAY 2014


MINUTES OF THE ANNUAL MEETING HELD BY THE ABOVE PARISH COUNCIL ON 12TH MAY 2014 IN BODHAM VILLAGE HALL COMMENCING AT 7:40PM.
PRESENT: Mr. H. Bruford – Chairman. Mr. J. Mack – Vice Chairman. Mr. J. Shrive, Mr. W. Beeson, Mr. C. Ringer. Mrs. B. Emery (Clerk) Mr. J. Perry Warnes (NNDC)

1. ELECTION OF THE CHAIRMAN
Harry Bruford was nominated and proposed for Chairman by Mr. J. Mack. Seconded by Mr. J. Shrive. This was agreed unanimously. Mr. Bruford accepted.

2. CHAIRMAN TO SIGN DECLARATION
The Chairman then signed the declaration countersigned by the Clerk.

3. ELECTION OF VICE CHAIRMAN
Mr. J. Mack was nominated and proposed for Vice Chairman by Mr. C. Ringer seconded by Mr. H. Bruford. Agreed by all.

4. TO AGREE TIME FOR PUBLIC SPEAKING AND GUEST SPEAKERS:
Police – apologies were given and a report sent to the Clerk.
Mr. J. Perry Warnes (NNDC) – reported with updates on previous matters.
Mr. D. Ramsbotham (NCC) No report sent.

5. TO NOTE APOLOGIES AND CONSIDER ACCEPTANCE
Mr. M. Godfrey and Mr. JP Ringer. Both accepted.

6. TO HEAR ANY DECLARATIONS OF INTEREST IN FORTHCOMING ITEMS
Mr. C. Ringer declared a personal interest in Item 9. The Clerk confirmed that there was no need to leave the meeting as it wasn’t a prejudicial interest.

7. TO AGREE MINUTES OF MEETING HELD 14TH APRIL 2014
The above minutes having bee circulated beforehand were agreed as a true record and signed by the Chairman.

8. ONGOING MATTERS FOR REPORT from the minutes.
Broadland Housing.- Mr. C. Ringer is meeting a Mr. Andrew Savage on 22nd May to find out what the future plans are. A report will be given at the next meeting.

9. TO CONSIDER AN INCREASE IN ALLOTMENT RENTS
After discussion it was agreed to determine the areas of plots let and defer decision to the next meeting.

10. REPORT FROM NNDC REGARDING DRAKES PATCH
The Clerk read out details and explanations from Ms. Steventon of NNDC that everything had been looked at and satisfactory explanations had been given by the owner of the land. There was still concern over a fork lift truck being used for loading lorries. This was reported by Mr. Beeson. The Clerk would report to NNDC.

11. CLOTHES BANK report.
There had been no further action on the above. NNDC, Victory Housing and Barnardos had all denied having had dealings with this particular clothes bank. The Clerk would look into trying to get it removed.

12. COUNCILLORS REPORTS
The Clerk gave out the latest Highway Ranger report.
Mr. C. Ringer reported that the bench detailed for the Marl Pit would be installed during the half term week.

13. FINANCE
i. Income – M. Whites recycling £27.40
ii. Direct Debits paid:
e.on energy £32.78 paid 12th May direct debit.
iii. Invoices to agree for payment:
Zurich insurance £480.72
Barbara Emery (Clerk’s Salary) £235.77
iv. Payments made online:
HMRC May £52.40
v. To accept the final accounts for the year ended 31st March 2014.
It was proposed by Mr. C. Ringer, seconded by Mr. H. Bruford that the final accounts be accepted and signed. Agreed unanimously.

14. CORRESPONDENCE
Highways report
NNDC report on Drakes Patch.

15. PLANNING
Application: PF/14/0508 – Erection of 1.82m boundary fence at 1 Rose Acre. No objection.
Decisions: Granted to PF/14/0247 at Selbrigg Pond Kelling Rd. Dredging operations.

16. TO CONFIRM DATE TIME PLACE MEXT MEETING
Monday 9th June 2014. Bodham Village Hall 7:30pm. Councillor surgery from 7pm.
Above confirmed.


Signed……Harry Bruford………….Chairman.


Date………9th June 2014…………..

 

 

APRIL 2014

BODHAM PARISH COUNCIL

MINUTES OF THE MEETING HELD BY THE ABOVE PARISH COUNCIL ON 14th APRIL 2014 IN BODHAM VILLAGE HALL COMMENCING AT 7:30PM

PRESENT: Mr. H. Bruford – Chairman. Mr. J. Mack – Vice Chairman. Mr. W. Beeson, Mr. C. Ringer, Mr. JP Ringer, Mr. J. Shrive. Also attending – Mr. J. Perry Warnes (NNDC) Mr. D. Ramsbotham (NCC). Mrs. B. Emery (Clerk).

1. TO AGREE TIME FOR PUBLIC SPEAKING AND GUEST SPEAKERS agreed.
Mr. Perry-Warnes gave a report and commented on development in Holt, the possible closure of the Hare and Hounds public house and the Cromer Crematorium proposals. Mr. Perry Warnes had also contacted planning about Drakes Patch concerning the apparent ignorance of the conditions of planning permission granted and would look into the unused vegetable stall on the A148. Mr. Ramsbotham reported on Broadband. Also proposed road improvements being considered for the Lodge Hill/A148 junction, the Kings Lynn incinerator decision and the new system of government at County Hall being implemented from May this year.

2. TO NOTE APOLOGIES AND CONSIDER ACCEPTANCE – Mr. Godfrey had tendered an apology and it was accepted.

3. TO HEAR ANY DECLARATIONS OF INTEREST IN FORTHCOMING ITEMS None.

4. TO AGREE MINUTES OF MEETING HELD 10th MARCH 2014.
Having been circulated beforehand the above minutes were agreed as a true record and signed by the Chairman.

5. ONGOING ITEMS AND MATTERS FOR REPORT.
Mr. Ringer pointed out that the matter of allotment rents increase proposal had come up at the last meeting and it wasn’t reported in the minutes. The Clerk confirmed that the item would be on the agenda for the Annual Parish Meeting. Mr. Shrive asked if anything had been heard about Drakes Patch but there had been nothing from NNDC to the parish council.
Norfolk Community Transport – the Clerk had asked for Bodham to be included on the routes offered. The request is being considered.
Better Broadband – it appears that only parts of Bodham would be able to get increased speed on broadband.

6. CLOTHES BANK
Despite numerous avenues being explored there was still no firm ownership established. Mr. Ramsbotham agreed to help and ask NNDC. The Clerk had been in contact with NNDC who had helped with tracking down contacts for Barnardos but this had yielded nothing. Victory Housing may be able to help as they were responsible for the land and should have had a contract for a clothes bank.

7. BROADLAND HOUSING AND HALL CLOSE
This situation has yet to come to fruition. No plans have been lodged with NNDC.

8. COUNCILLORS REPORTS
Mr. Beeson re-visiting the Drakes Patch report from earlier, reported that it appears that a business is being administered from the property.
Mr. C. Ringer reported that a bench would be made for the Marl Pit and asked who would be funding it. It had been suggested that Bodham Big Weekend committee be approached but as £107.00 had been received from the Holt Area Partnership disbandment it was agreed that this could be partly spent on the cost of the bench.

9. FINANCE
The Clerk gave out the end of year accounts and agreed to send them also on email to members.
i. Income – None this month
ii. Direct Debits paid:
e.on energy £33.87

iii. Invoices to agree for payment:
Indigo Waste Services £8.40
TT Jones Electrical £158.64
Viking for stationery etc £45.28
NALC subs £118.07
Environment Agency £16.44
Barbara Emery (Clerk’s Salary) £253.76

iv. Payments made online:
Norfolk A2z for website £45.00
HMRC April £52.40 paid online by standing order.
The above were agreed and cheques signed.

10. CORRESPONDENCE None not dealt with above.

11. PLANNING – None this month.

12. TO CONFIRM DATE TIME PLACE MEXT MEETING
This will be the ANNUAL PARISH MEETING AT 7:00PM FOLLOWED IMMEDIATELY BY AN ORDINARY PARISH COUNCIL MEETING.
Monday 12TH May at Bodham Village Hall 7:00PM.



Signed………H Bruford…Chairman.


Date……12th May 2014…………….

  

 

MARCH 2014

BODHAM PARISH COUNCIL

MINUTES OF THE MEETING HELD BY THE ABOVE PARISH COUNCIL ON 10TH MARCH 2014 IN BODHAM VILLAGE HALL COMMENCING AT 7:30PM.

PRESENT: Mr. H. Bruford – Chairman. Mr. J. Shrive, Mr. W. Beeson, Mr. C. Ringer, Mr. M. Godfrey. Mrs. B. Emery (Clerk). Also attending – Mr. J. Perry-Warnes (NCC).
It was noted that no police were present. Mr. Ramsbotham also unable to attend.

1. TO AGREE TIME FOR PUBLIC SPEAKING AND GUEST SPEAKERS
Mr. Perry Warnes gave a report and spoke about concerns that Drakes Patch, Hart Lane had not complied with planning conditions. Also reported that the Lodge Hill junction would be considered for safety measures after the inquest had been heard.

2. TO NOTE APOLOGIES AND CONSIDER ACCEPTANCE
Apologies received from Mr. J. Mack and Mr. JP Ringer.

3. TO HEAR ANY DECLARATIONS OF INTEREST IN FORTHCOMING ITEMS
None.

4. TO AGREE MINUTES OF MEETING HELD 10TH FEBRUARY 2014.
Having been circulated beforehand the minutes were agreed as a true record and signed by the Chairman.

5. ONGOING ITEMS FOR REPORT FROM THE MINUTES
Mr. Bruford reported that he had had a request for a bench at the Marl Pit. It was thought that Bodham Big Weekend could be approached to help with the cost. This would be looked into. No more has been heard about Hall Close development. Mr. Ringer had contacted Broadland with a view to a meeting on site but this had not come to fruition.

6. TO CONSIDER AGAIN A NEW STREET NAME (New Playing Field agreed on but now it is being considered again)
Another name had been put forward – “John William Way”. It was agreed that this was a better name as it was after a member of the Prince family. Agreed to support this name.

7. COUNCILLORS REPORTS
Mr. C. Ringer would keep pressing for broadband but it is slow progress. Also reported a Mr. Perrott would like an allotment. The Clerk confirmed that he is on the list.
Mr. Beeson suggested that NNDC should be contacted about Drakes Patch not adhering to conditions imposed when application was permitted. Mr. Perry Warnes promised to follow it up and try to get a site meeting - also Hall Close.
Mr. Shrive reported that signs at Lower Bodham were conflicting, with one showing Church Lane and the other Church Road for the same place.

8. FINANCE
i. Income: Holt Area Partnership had been disbanded and funds distributed and Bodham were pleased to have received £107.00.

ii. Direct Debit: e.on energy for street lighting £30.60.

iii. Invoices to pay:
Norfolk a2z for the website £45.00 it was agreed that the Clerk should pay this online.
Clerk’s salary and expenses £239.67
HMRC for tax on above £52.40 this was also paid online.
The above were all accepted and agreed.

9. CORRESPONDENCE
Norfolk Community Transport – Details had been sent about routes and ways to contact and the Clerk would follow this up as Bodham had not been put on the list.

10. PLANNING
Application: PF/14/0247 for dredging operations to restore pond at Selbrigg Pond Kelling Road Bodham for Mr. F. Feilden. Supported.
Genotec were proposing to apply for a smaller wind turbine at Pond Farm and an open meeting would be held by them at the Village Hall on Thursday 13th March from 6 – 9PM.

11. TO CONFIRM DATE TIME PLACE MEXT MEETING
Monday 7th April 2014 Bodham Village Hall 7:15 for 7:30pm
Confirmed.

The meeting closed at 8:15pm.

Signed…H Bruford……..Chairman

Date………7th April 2014……….

  

 

FEBRUARY 2014  MINUTES

MINUTES OF THE MEETING HELD BY THE ABOVE PARISH COUNCIL ON MONDAY 10th FEBRUARY 2014 IN BODHAM VILLAGE HALL COMMENCING AT 7:30PM.

PRESENT: Mr. H. Bruford – Chairman. Mr. J. Mack – Vice Chairman.
Mr. M. Godfrey, Mr. J. Shrive, Mr. J.P. Ringer. Mr. C. Ringer, Mr. W. Beeson. Mrs. B. Emery – Clerk.
Also attending: Mr. J. Perry Warnes (for NNDC) Apologies were received from Mr. D. Ramsbotham (NCC)

1. TO AGREE TIME FOR PUBLIC SPEAKING AND GUEST SPEAKERS Police.
Above agreed. The Clerk read out a report from the Police as apologies had been received. Included was four calls made to police, the priorities of Holt SNT: anti-social behaviour, thefts of heating oil and speeding at Thornage and Edgefield. Next SNAP meeting 19th February 2014 7pm at Holt Youth Project, Old Station Way Holt.
The Clerk then read a report from Mr. Ramsbotham:- NCC officers will not be commenting on the accident at Lodge Hill until the coroner’s report is received. Is offering support along with Mike Baker of Holt. Also no dates of the installation of fibre optic broadband yet.

2. TO NOTE APOLOGIES AND CONSIDER ACCEPTANCE None

3. TO HEAR ANY DECLARATIONS OF INTEREST IN FORTHCOMING ITEMS None

4. TO AGREE MINUTES OF MEETING HELD 13th January 2014
Having been circulated beforehand the above Minutes were agreed as a true record and signed by the Chairman.

5. MATTERS ARISING FROM MINUTES Reports only.
Commons: Mr. JP Ringer reported general thinning of rhododendrons was ongoing. Recycling: The Clerk had arranged for the new bottle bank to be in place by 15th February and the removal of the old one, week beginning 24th February.
Litter Pick: Some litter had been cleared and the litter pick would go ahead on 16th February.
Car Park fence panel: This had been replaced at a cost of £58.90.

6. PLANNING
None to report.

7. FINANCE
i. Income to report: Allotment rents of £560.00 were paid in on 13th December 2013.
ii. Direct debits paid report: e.on energy for street lighting supply £33.87
iii. Invoices to agree for payment.
Barbara Emery (Clerk) salary £235.77
HMRC payment on above £52.40 paid online
Billy Borrett (repair to fence panel) £58.90
Taking into account the residue for Bodham Common and a reserve of Youth Club funds, this leaves a net balance of £3,166.90

8. CORRESPONDENCE
From Norman Lamb regarding a proposed meeting to consider improving the Lodge Hill Junction. The Clerk reported on the meeting held at the junction which she attended, would keep councillors informed when there was any development and reported that it was most likely that the first meeting would be held at Upper Sheringham Village Hall. Mr. Bruford offered Bodham Village Hall as a venue also.

9. COUNCILLORS REPORTS
Mr. Bruford reported that now that the Parish Council had changed their meeting day to the second Monday in the month, West Beckham Parish Council had expressed a concern that they may need the hall for a larger attendance at their meetings. It was agreed that if a clash occurred then Bodham’s meeting would move into the small room.

10. TO CONFIRM DATE TIME PLACE MEXT MEETING
Monday 10th March 2014 Bodham Village Hall 19:30. Mr. Godfrey tendered apologies in advance for the above meeting.

The meeting closed at 8:00 PM.


Signed………H Bruford……..Chairman.


Date…10th March 2014……………..

 

 

JANUARY 2014

MINUTES OF THE MEETING HELD BY THE ABOVE PARISH COUNCIL ON MONDAY 13TH JANUARY 2014 IN BODHAM VILLAGE HALL COMMENCING AT 7:30PM.

PRESENT: Mr. H. Bruford – Chairman. Mr. J. Mack – Vice Chairman.
Mr. M. Godfrey, Mr. J. Shrive, Mr. J.P. Ringer. Mrs. B. Emery – Clerk.
Also attending: Mr. J. Perry Warnes (for NNDC) Mr. D. Ramsbotham (for NCC).
One member of the public.

1. TO AGREE TIME FOR PUBLIC SPEAKING AND GUEST SPEAKERS
Mr. Ramsbotham reported on the change of cabinet for County Council and the budget. No decision has been made yet on the Kings Lynn incinerator.
Mr. Perry Warnes reported on rural broadband and explained that the latest hold-up concerns electricity supply easements. Mr. Bruford asked Mr. Perry Warnes to look into the situation with the clothes bank on the recycling area in The Street as the company is not responding to phone calls. The bank is unusable.
The Clerk gave out the police report as there was no-one available to attend.

2. TO NOTE APOLOGIES AND CONSIDER ACCEPTANCE
Received and accepted from Mr. Callum Ringer and Mr. W. Beeson.

3. TO HEAR ANY DECLARATIONS OF INTEREST IN FORTHCOMING ITEMS
None proffered.

4. TO AGREE MINUTES OF MEETING HELD 9TH DECEMBER 2013
Having been circulated beforehand, the above minutes were agreed as a true record and signed by the Chairman.

5. ONGOING ITEMS FOR REPORT
Commons: Mr. J.P. Ringer reported that work had been done on rhododendron clearance and the next session would take place next Sunday 19th January 2014. Mr. Bruford would look into further funding from Norfolk Community Fund.
Bottle Bank and recycling site:
The Clerk had returned the signed licence for the use of the site from Victory Housing. Also contacted Indigo Waste Services who would site a new bottle bank for us. District Council had agreed to remove the old one as soon as we can give them a date for the new one to be in place. It was proposed by Mr. J. Mack seconded by Mr. JP Ringer that we should go ahead with Indigo as our provider of bottle banks. This was agreed by all and carried.

6. COUNCILLORS REPORTS
Mr. Shrive reported that litter was being left around the Marl Pit. Mr. JP Ringer suggested a litter pick. The commons workers could be asked to help. Mr. Bedell offered help also and Mr. Bruford would advertise it in the newsletter.
The Clerk brought to members notice of a letter from the District Council to request consideration to suggested names for the new Close on Princes Plant site. Suggestions from NNDC were “Old Garage Close”, “West End Drive” and “Playing Field Close”.
After discussion it was decided to request “Playing Field Close”.
Mr. Bruford reported that a panel of the fencing on the car park had been blown down in the gales. An estimate of £58.90 had been obtained for replacement. It was agreed to go ahead with this.

7. FINANCE
i. Income:
Wayleave payments from UK Power Networks £78.39
ii. Direct Debits paid
e.on energy for street lighting supply £33.87
iii. Invoices to agree for payment this meeting.
Barbara Emery – Clerk Salary £279.53
HMRC tax £52.40 paid online
T. T. Jones Electrical street lighting maintenance £158.88 3 months to end of March
iv. Bank balance report
A bank reconciliation report had been handed around to all members present and the bank balance stood at £3,460.97 including the above.

8. CORRESPONDENCE
There was no correspondence not covered above.

9. PLANNING
PF/13/1269 – 6 Cromer Road, Bodham – single storey extension. Permitted 4th December2013. Mr. Bruford asked Mr. Perry Warnes if he had any information on the proposed development of the third phase of Hall Close. No further news reported.

10. TO CONFIRM DATE TIME PLACE MEXT MEETING 10th February 2014, 7:30pm at Bodham Village Hall. Agreed.

The meeting closed at 8:30PM.

Signed…………………………………………..Chairman.

Date……………………………………………..

 

 

DECEMBER 2013

BODHAM PARISH COUNCIL
MINUTES OF THE MEETING HELD BY THE ABOVE PARISH COUNCIL ON 9TH DECEMBER 2013 BODHAM VILLAGE HALL COMMENCING AT 7:30PM
PRESENT: Mr. H. Bruford – Chairman. Mr. M. Godfrey, Mr. W. Beeson, Mr. J. Shrive, Mr. JP. Ringer. Mrs. B. Emery (Clerk) Mr. J. Perry Warnes for NNDC.

1. TO AGREE TIME FOR PUBLIC SPEAKING AND GUEST SPEAKERS
No police attendance but an apology had been received.
Mr. Perry Warnes reported on the fund by NNDC for flood victims, voiced concern over the move of the Norwegian wind farm offices to Yarmouth and reported on the new reception offices at NNDC. Mr. Bruford asked if there had been any further developments on the receipt of any plans for Broadland Housing. Mr. Perry Warnes had no information.

2. TO NOTE APOLOGIES AND CONSIDER ACCEPTANCE
Mr. C. Ringer – reasons given and accepted.

3. TO HEAR ANY DECLARATIONS OF INTEREST IN FORTHCOMING ITEMS
None.

4. TO AGREE MINUTES OF MEETING HELD 11TH NOVEMBER 2013
The above were agreed as a true record and signed by the Chairman.

5. ONGOING ITEMS FOR REPORT FROM THE MINUTES
Mr. Shrive reported that the signpost at the end of Hart Lane had now been put right.

6. COUNCILLORS REPORTS
Mr. JP. Ringer reported on the latest commons clearing.
Mr. Bruford advised that training should take place for anyone proposing to use a chainsaw. This would be looked into. Mr. Bruford also had sent out details of the de-classification of Weybourne Rd, to residents.

7. FINANCE
i. To consider the budget figures and discuss a precept for 2014-2015
The Clerk reported as follows: The grant this year is £953.00. The precept reconsidered last year was £6115.00 a reduction on the previous year which was £6,250.00 but no grant. Last year the NNDC grant distribution was £1135.00 making up the original precept needed to £7250.00. If the grant is taken this year again then we can increase the precept to £6,500.00 for this coming year which will give us a total including the grant making £7,453.00. It leaves a dilemma insomuch that if the grant is reduced further or scrapped then we would have to have a bigger increase on the precept next year. There are no guarantees.
After discussion it was proposed by Mr. Bruford that the precept should be set at £6365.00 and the grant of £953.00 be accepted. This was seconded by Mr. Beeson and agreed by all.
ii. Income report – allotment fees now all in £550.00
iii. Direct Debits paid
e.on energy for street lighting supply £33.87 due 12th December
iv. Invoices to agree for payment this meeting.
Barbara Emery – Clerk Salary £238.93
HMRC tax £52.60
Bodham Village for Hall Hire 2013 £132.00

v. Donations to be considered
Requests had been received from the Playing Field Committee and from the Church. Some discussion took place particularly on the need to be careful with the accounts mainly owing to the proposed loss of the bottle bank credits from NNDC next year which usually yields around £500.00 per annum. The future regarding this is uncertain. However it was agreed that the Playing Field and the Church are an integral part of the village and benefit the greater part of the population. Therefore the proposal was to donate £600.00 to the Playing Field Committee and £300.00 to the All Saints Church Bodham. This was proposed by Mr. Godfrey seconded by Mr. Beeson and agreed by all.

8. TO AGREE AND SIGN A LICENSE FOR WASTE BIN SITE
The Clerk had received the Licence to sign to occupy the land at The Street Bodham currently the site of the recycling banks. It was proposed by Mr. Bruford seconded by Mr. JP. Ringer that the licence be accepted and signed by the Chairman. This was agreed.

9. TO AGREE ON AN ALTERNATIVE PROVIDER FOR THE BOTTLE BANK
The Clerk reported on a new provider (Indigo) which could be used to generate credits from Norfolk County Council. Parishioners would be asked to support this as they have done in the past in spite of being able to use the green bins from next April.
It was agreed that the Clerk contact “Indigo” to get the bottle banks replaced in the new year. NNDC would remove their bank when the new one was in place. Mr. Beeson asked if the surface could be improved. Mr. JP. Ringer replied that at the moment with the wheelie bins there was no problem with broken glass. The Parish Council could decide on improvements at a later date.

10. CORRESPONDENCE
No correspondence not covered above.

11. PLANNING
Decisions:
PF/13/0960 – Land at Pond Farm Bodham – Installation of 3.6mw solar development. Permitted.
Applications:
PF/13/1345 – Applicant - Box House, The Street Bodham. Erection of single storey rear extension and conversion of outbuilding at – next to Street Farm, The Street Bodham. No ojections.

12. TO CONFIRM CALENDAR OF MEETINGS FOR 2014 AND THE DATE TIME PLACE MEXT MEETING which would be Bodham Village Hall Monday 13th January 2014 7:30pm.
The Clerk had produced a calendar of meetings. After discussion it was decided that meetings in future should be held on the second Monday in the month to save changing for bank holidays. This was agreed. The Clerk would produce an updated version of the calendar for 2014.


Signed …………………………………………..Chairman

Date………………………………………………
 

 

NOVEMBER 2013

MINUTES OF THE MEETING HELD BY THE ABOVE PARISH COUNCIL ON 11TH NOVEMBER 2013 IN BODHAM VILLAGE HALL COMMENCING AT 19:30
Mr. H. Bruford – Chairman. Mr. J. Mack - Vice Chairman. Mr. J.P. Ringer, Mr. M. Godfrey, Mr. W. Beeson. Mrs. B. Emery (Clerk). One member of the public.

1. TO AGREE TIME FOR PUBLIC SPEAKING AND GUEST SPEAKERS
Mrs. White asked if the Parish Council would consider making a donation towards the Playing Field insurance again this year.
Police report was read by the Clerk. Mr. Bruford explained the incidence of theft of clothing from the clothing bank.
There was no report from Mr. Ramsbotham but apologies sent and a confirmation the he supported the Parish Council in their efforts to retain the bottle bank.

2. TO NOTE APOLOGIES AND CONSIDER ACCEPTANCE
Apologies received and accepted from Mr. Callum Ringer and Mr. John Shrive.

3. TO HEAR ANY DECLARATIONS OF INTEREST IN FORTHCOMING ITEMS
Mr. Bruford and Mr JP Ringer both are on the Playing Field committee, but the Clerk advised that this does not constitute an interest as any decision would not benefit them any more than a member of the public.

4. TO AGREE MINUTES OF MEETING HELD 7TH OCTOBER 2013
The above minutes had been circulated and were agreed as a correct record.

5. ONGOING ITEMS FOR REPORT FROM THE MINUTES
The crossing aid on the A148 had been repaired and the sign re-righted.

6. COUNCILLORS REPORTS

7. FINANCE
i. To consider the budget figures and discuss a precept for 2014-2015
The precept and donations were discussed and Mr. Bruford suggested that an increase of £250.00 be considered. Details of the budget were given to members. The decision was deferred to the next meeting.
i. Income
M.W. White recycling paper credits £29.80 paid in 11th October
ii. Direct Debits paid
e.on energy for street lighting supply £33.87 due 12th November
iii. Invoices to agree for payment this meeting.
Clerk’s salary and expenses for November 2013. £235.77
HMRC tax on above by standing order will be paid 7th December £52.40
All above agreed for payment
Bank balance at 11th November 2013 - £4741.24 including above.

8. LICENSE FOR WASTE BIN SITE
Still awaiting for the new license to be sent, possibly next month. The Clerk gave details of an alternative provider for the bottle bank. The cost would be £10.00 per tonne collected and Norfolk County Council pay £50.54 per tonne. This would be considered at a future meeting.

9. CORRESPONDENCE
The Clerk reported a letter from Norfolk County Council saying that Weybourne Road was to be de-classified which would remove it from sattelite navigation equipment and hopefully deter some vehicles from using it.

PLANNING
Decisions:
PF/13/1013 removal of condition to permit permanent retention of borehole housing at Fishing Lakes.
Applications:
PF/13/1269 – Erection of single storey rear extension at 6, Cromer Rd., Bodham. No objections.
No further details for Solar development at Land at Pond Farm.

10. TO AGREE TO CHANGE DATE TIME PLACE MEXT MEETING
Bodham Village Hall Monday 9th December 2013 7:30pm
The above was suggested as the January meeting would be late and this date would bring us back in line with monthly meetings. Agreed.

The meeting closed at 20:30

Signed..............................................................Chairman


Date..................................................................

 

 

OCTOBER 2013

MINUTES OF THE MEETING HELD BY THE ABOVE PARISH COUNCIL ON 7TH OCTOBER 2013 IN BODHAM VILLAGE HALL COMMENCING AT 19:30
Mr. H. Bruford – Chairman. Mr. J.P. Ringer, Mr. C. Ringer, Mr. M. Godfrey, Mr. W. Beeson, Mr. J. Shrive. Mrs. B. Emery (Clerk). One member of the public.

1. TO AGREE TIME FOR PUBLIC SPEAKING AND GUEST SPEAKERS
No report.

2. TO NOTE APOLOGIES AND CONSIDER ACCEPTANCE
Received and accepted from Mr. J. Mack. Mr. Perry Warnes and the Police representative also had tendered apologies. The Clerk read reports from Mr. Perry Warnes and the Police.

3. TO HEAR ANY DECLARATIONS OF INTEREST IN FORTHCOMING ITEMS
None.

4. TO AGREE MINUTES OF MEETING HELD 2ND SEPTEMBER2013
Having been circulated beforehand the minutes were agreed as a true record and signed by the Chairman. The Clerk reported for the record that an apology had been received from Mr. Godfrey for the meeting 2nd Sept but had not been reported by the Clerk as the message had been missed.

5. ONGOING ITEMS FOR REPORT – from the minutes.
The tubs on the car park have now been replanted and Mrs. Alexander has put in the plants for which the Parish Council is very grateful as no payment has been requested.
Mr. Bruford had contacted Broadland Housing for a report on Hall Close and was told that the drainage tracing had been carried out and alternative funding is being sought. Mr. Callum Ringer had attempted to contact the Chief Executive of Broadland but with no success.

6. TO CONSIDER A REQUEST TO ALLOW EDUCATIONAL VISITS BY GROUPS TO BODHAM COMMON. ALSO REPORT ON NEW SEASON OF CLEARANCE
Mr. J.P. Ringer reported having been contacted by various groups for educational visits to the Common. Members agreed to give their blessing for this provided Mr. J.P. Ringer was contacted first, that the visits do not interfere with the management work, that the site is respected and that they have appropriate insurance.
The next step in the clearance work will be on 20th October to burn bracken and to seed heathers. The Chairman thanked Mr. JP Ringer for his work in this field.
The Clerk reported that Budgens of Holt is offering small funds up to £500 for projects in the area.

7. FURTHER DISCUSSION OR REPORT ON WASTE BIN SITE
An agreement for Bodham Parish Council to license the above site had been produced but is being re-drawn. A plan of the proposed area was shown to members and Victory Housing is agreeable to the license.
Alternative companies to provide a new bottle back would be looked into.

8. COUNCILLORS REPORTS
Mr. J. P. Ringer reported that £4500.00 of the money raised from the Big Weekend had been given to local charities including the Air Ambulance, the local 1st Responders and E.A.C.H. The childrens’ and Senior Citizens’ Christmas parties would be funded again this year also.

9. FINANCE
The Clerk reported that the external auditor had signed off the Accounts with no cause for concern. The end of audit notices would be posted on the notice board.
i. Income: £3626.00 being 2nd part of the precept.

ii. Direct debits paid
e.on energy for street lighting supply September £32.78

iii. Invoices to agree for payment this meeting.
Clerk’s salary and expenses for October 2013. £243.39
HMRC tax on above standing order will be paid 7th October £52.40
T.T. Jones electrical – street lamp maintenance 3 months £158.64
SLCC – subscriptions half cost shared with Runton PC £36.00
Mazars – fee for external audit £150.00

10. CORRESPONDENCE
NCC – Putting People First – consultation now open until 12th December 2013. Budget and savings proposals for County Council can be viewed and commented on at > www.norfolk.gov.uk/puttingpeoplefirst<.
Norfolk Association of Local Councils – Annual Report. Available from the Clerk.

11. PLANNING
PF/13/1045 School House Bodham – change of use to 3 dwellings.
Members had seen the plans and agreed to support the application with the condition that the back wall and outbuildings were renovated and made safe.

12. TO CONSIDER CHANGE OF DATE OF NEXT MEETING TO ALLOW FOR CLERK’S HOLIDAY TO MONDAY 11TH NOVEMBER 2013. Agreed.

Signed…………………………………….Chairman


Date……………………………………….


 

 

 

SEPTEMBER

MINUTES OF THE MEETING HELD BY THE ABOVE PARISH COUNCIL ON 2ND SEPTEMBER 2013 BODHAM VILLAGE HALL COMMENCING AT 7.30PM

PRESENT: Mr. H. Bruford – Chairman. Mr. J. Mack – Vice Chairman. Mr. JP Ringer, Mr. C. Ringer, Mr. W. Beeson, Mr. J. Shrive. The Clerk Ms, B. Emery. Three members of the public.

1. TO AGREE TIME FOR PUBLIC SPEAKING AND GUEST SPEAKERS – Agreed.
Apologies were received from Mr. Ramsbotham (NCC) and Mr. Perry Warnes (NNDC) also the Police. The Clerk read a report from the Police.
Mr. David Mack – representing Genotec addressed the meeting and explained the proposed solar development which may take place at Pond Farm. Questions from Councillors were answered.

2. TO NOTE APOLOGIES AND CONSIDER ACCEPTANCE – None.

3. TO HEAR ANY DECLARATIONS OF INTEREST IN FORTHCOMING ITEMS
Mr. John Mack declared an interest in the Solar Development in Planning Item 10.

4. TO AGREE MINUTES OF MEETING HELD 8TH JULY 2013.
The Minutes above were agreed and signed by the Chairman.

5. ONGOING MATTERS FOR REPORT arising from the minutes.
Mr. Callum Ringer had been following up the Broadland Housing proposed works at Hall Close and further enquiries would be made.
Mr. Shrive asked if any further investigation had been made at the pond near the Church. Mr. JP Ringer reported that the plan is to dig and clear it but need to wait for crops to be harvested off the nearby field. Also reported that work on the common clearance would re-commence in 2 – 3 weeks time. A request was put in for groups to be taken onto the common for educational purposes. This would be discussed at the next meeting. Trees being cut were being done by EDF energy for safety reasons.

6. TO DISCUSS THE RECYCLING BIN SITE
Victory Housing are favourable to leasing an area of the site and will meet councillors on site to discuss which area is needed.

7. COUNCILLORS REPORTS
Mr. Bruford reported about the wall belonging to the School being in a bad state of repair alongside the footpath behind the School. District Council have inspected it and are contacting the owner to request that it be repaired as it is dangerous.

8. FINANCE
i. Income
HMRC vat refund £588.83
M.W. White paper bank credits £25.00
ii. Direct Debits paid
e.on energy for street lighting supply £33.87
Information Commissioner £35.00 for date protection fee.

iii. Retrospective payments for information and agreement.
Reimbursement to Mr. Bruford for the purchase of new tubs and compost for the car park. The purchase of these was made on the decision of the Clerk and the Chairman as replacement was necessary. Mr. Bruford explained that the present tubs had been in place for some years and were rotting. £55.00 Agreed by all.
TT Jones Electrical – replacement door to street lamp. £33.85
Clerks Salary and back pay for August. The public sector has now
decided on an increase as from April 2013. Details given. £277.13
HMRC tax paid on above …………………………s/o 7th Sept £50.00

iv. Invoices to agree for payment this meeting.
Clerk’s salary and expenses for September 2013. £241.45
HMRC tax on above standing order will be paid 7th October £52.40
The above were all agreed for payment.

9. CORRESPONDENCE.
Citizens Advice Bureau – details of AGM 18th September 2013 agenda and further details from the Clerk.
NNDC – letter concerning the new standards regime. An event is to be organized to cover issues such as Parish Council governance, standards and the Code of Conduct, complaints etc. The letter is to request if Bodham are interested in attending such an event.
NCC, advance notice of their Budget and Savings proposals for 2014-17.
HIGHWAYS – Ranger visit week commencing 30th September.

10. PLANNING
Application No: PF/13/0960 for Genotec – land at Pond Farm – Solar Development. Mr. Mack left the meeting at this point having declared an interest. After discussion it was put to the vote that the application be accepted. There were three votes for and two against the application. Therefore the motion was carried. Councillors for the application were agreeable to renewable energy plants in general and thought this would be acceptable as the area underneath could be used for sheep or wildflowers. Councillors against were concerned that the development would industrialize the area with loss of land for food production and it was difficult to make a decision while the application for a wind turbine was not finalized. Mr. Mack re-joined the meeting.
PF/13/1013 for Mr. D. Wright of Upper Sheringham. Application to vary a condition on a previous application to allow permanent retention of bore hole housing and portable toilet at Franklin’s Farm Bodham. There were no objections to this application.

11. TO CONFIRM DATE TIME PLACE MEXT MEETING
Monday 7TH OCTOBER 2013 Bodham Village Hall 7:30pm

Signed…………H Bruford…….Chairman. Date……7th October 2013……..